Pack 3025 Parents Meeting

Monday, October 17, 2016

 

(Find your Pack 25 information at http://www.winnebagobsa.org/Pack-3025-Waterloo-IA/)

 

1) Meeting called to order by John Henry

2) Attending:  David Arntz; Matt Hennig; John Henry; Brian Klaren; Chris Klaren; Chris Mayer; Tom Novotney; Jeff Patrick; Shelly Roberts; Mike Treinen; Andy Wolter

3) Approval of previous meeting minutes – September minutes approved

4) Reports:

·         Cubmaster

·         It is important that health forms are completed and returned so they are available for pack outings.  Other comments covered in other agenda items.

·         Secretary

·         Review pack schedule for next 3 months – A cabin campout at Camp Ingawanis has been tentatively planned for Nov 5-6, replacing the pack meeting on Nov 6.  Participants are expected to leave shortly after the conclusion of the pop can drive on Nov 5.  Campout details will be shared when they are finalized in the next week.  Other portions of the schedule remain unchanged.

·         Pack management software – The growth of the pack increases the complexity of managing pack functions, particularly advancement.  The group discussed what might be useful for the den leaders, and Chris is looking at different packages to see if they will meet the pack’s needs.  Costs range from free to approximately $100 per year.

·         Treasurer

·         Troop financial report.  The pack has $2181 in our bank accounts.  That amount represents $1925 in the general fund and $256 in scout accounts.  Approximately $300 in checks and cash is awaiting deposit to cover new member registrations and Spooktacular day camp fees.

·         Outdoor/activities

·         Little Eagles flights, report.  The Sep 24 activities were canceled due to weather.  David Arntz is working with a pilot to schedule flights later this week.  Details will be communicated when they are determined.

·         Cub Scout Preview Camp, Oct 8, report.  5 families registered, and comments afterwards indicate that it was a good time.  If your Cub Scout received a Bobcat certificate at camp, please email a photo of it to Chris at cklaren1@mchsi.com so we can register the Bobcat advancement and purchase the award.

·         Fall Frolic Day Camp – Spooktacular, Sat Oct 29, 1-9pm.  As of this meeting, 18 cub scouts and their families have registered.  A schedule will be emailed to all pack members.  Registration continues at $5/person by Oct 21, $10/person by Oct 23.

·         November activity: The cabin campout discussed above was selected for November.  Information will be communicated when it is finalized.

·         December activity: Sledding, UNI climbing wall, and/or Food Bank service project?  A visit to a fire or police station was discussed and selected.  John Henry will follow-up to provide details.

·         Boy Scout Nights with the Waterloo Black Hawks, Nov 18 and Dec 10.  $8 tickets, Scouts will receive a Black Hawks patch, and Scouts in uniform will receive discount concessions.  Registration deadline Nov 16 and Dec 8 respectively.  The flier will be emailed to the pack this week.

·         Spring campout (April/May) – Matt asked if we would consider camping with his previous pack (88 in Des Moines) at a half-way point between the two cities.  He will get some more information for discussion at an upcoming parents meeting.

·         Advancement

·         Advancement activities – Bobcat requirements were completed by our new Cub Scouts, and they will be awarded at the next pack or den meeting.

·         Webelos Activity Fair, Sat Nov 5, Hawkeye Community College.  Nearly all classes were full by Oct 12, we will look into this earlier next year to improve our chances of registering.

·         Chaplain

·         Religious awards workshops for Catholic Cub Scouts.  Matt described the Parvuli Dei award for Catholic Scouts, how it is earned, and the impact it can have on the Cub Scouts.  Matt will get more information for the next meeting.

·         Training

·         Cub Scout leader and committee training, United Methodist Church, Clear Lake, Nov 5, 8:30-4:00.  Recommended for new leaders and committee members.  We currently have one leader who will be registered for the training, please contact Chris at cklaren1@mchsi.com if you are interested.  The $15 registration fee will be paid by the pack.

·         Basic Adult Leader Outdoor Orientation training on Nov 19 at Tosanak Recreation Area, Marble Rock (previously Scout Camp WSR). Do we have any leaders or other adults interested in attending?

·         Equipment

·          

·         Fundraising

·         October 1 pop can drive went well.  Next planned November 5.

·         Membership

·         Fall recruiting, results.  The Pack welcomes 16 new Cub Scouts and 2 new registered adults.  Dens and leaders have been organized, and we should be off to a great new Cub Scout year!

·         Round Table Update

·         Round table report from October 13.  Emphasis was on unit rechartering, with the goal to be complete by Nov 30.  Rechartering is an annual process for the pack to continue its registration with the Winnebago Council and BSA.  John Henry will be leading this activity.

5) Old Business

·         Health forms:

o   Blank forms were distributed at the Sunday evening den meeting, and they need to be completed and returned by Oct 22 to be ready for our next group activity.  Cub Scouts attending St. Eds School can bring them to school in an envelope addressed to Stephanie Klaren.

o   Report on management of health forms from other pack.  The Cub Scout round table commissioner was contacted, and she said that her pack (117 Hoover) collects forms and organizes them by den.  The forms are kept by a centrally available pack adult (Cubmaster, Committee Chair, etc.), and then provided to the den or pack leader needing them in the next month.  After the event, they are returned to the form keeper for safeguarding and future use.  This seems like a reasonably simple and effective way to manage these needed documents, and will be an adopted practice for our pack.

6) New Business                                  

·         Combined fundraiser and service event at the Knights of Columbus for pack camperships.  The KC’s are not in a position to help with this right now.  Andy will continue to investigate alternatives and report back to the committee when there is information to share.

·         Pack committees – should we start setting up committees to lead pack activities such as Blue/Gold banquet, Pinewood Derby, outdoor activities, service projects, fundraising (pop cans, popcorn), pack meeting prep/helpers, Scout Sunday, Pack Christmas party, etc.?  The need for this was discussed with the intent to get people thinking about it.  No action was taken at this meeting, and it will be included in next month’s agenda.

7) Announcements             

·         Next parents meeting Monday, November 14, 2016 at The O.P. (on Ridgeway Ave across from West High), meeting starts at 7:30 PM.

8) Adjournment - Upon having completed the evening’s business, the meeting was adjourned.

 

Respectfully Submitted,

Chris Klaren

October 18, 2016