Pack 3025 Parents Meeting
Monday, August 13, 2018
1) Meeting called to order by
John Henry at 7:30 pm.
2) Attending:
David Arntz; Matt Hennig; John Henry; Chris Klaren; Chris Mayer; Jeff
Patrick; Michael Smith; Michael Treinen; Andy Wolter
3) Review of previous
meeting minutes – July
meeting minutes approved
4) Reports:
·
Cubmaster
·
No
report
·
Secretary
·
Review
pack schedule for next 3 months.
Schedule was reviewed, the Nov 2-4 pack campout was added.
·
Treasurer
–
·
Pack financial
report: The pack’s bank accounts total
$3,635.74, with $2193.55 in the general fund and $1442.19 in scout
accounts. Outstanding amounts to be
deposited include expected pop can checks of $386 for July, $408 for August,
$500 for Elks parking, and $31 in cash for scout donations during Elks
parking. Scout account balances can be
found at http://troop1waterloo.org/1/pack25/ScoutAccounts.pdf. Contact Chris Klaren for other details.
·
2018/2019
operating budget – the group reviewed 2 budget options, the first similar to
previous years, the second which charges existing members for annual
rechartering fees but returns more of the pack fundraisers to the scout
accounts to help defray those costs.
After much discussion, the group adopted the second budget option. Current scouts will be charged $52 each to
cover their fees and provide handbooks to them.
Webelos 2’s not needing a new handbook will be charged $35, which is $17
less, reflecting the handbook they do not need.
Effective for fundraisers after Sep 1, pack fundraisers will return 2/3
of amount raised at a fundraiser to help defray these annual pack “dues”. Families choosing to sell popcorn as a
fundraiser will receive 100% of those earnings in their scout accounts. We will work with families of current and new
scouts that may not be able to afford these fees.
·
Outdoor/activities
·
Sep 9
trail ride, Oct 7 Sunday at the Quarry, Nov 10 and Feb 15-16 Webelos at the
Bluedorn Imaginarium have been added to the pack calendar. These are optional activities, web links to
information can be found on the pack website.
·
Nov 2-4
pack campout – Chris will reserve the cabins at Camp Ingawanis for this
weekend.
· Panther football game – John will get information to see what may be available for group ticket rates for families of the pack to attend.
·
Advancement
– advancement activities,
none for the last month.
·
Webelos
2’s plan to finish their Arrow of Light and to cross over to Boy Scouts as soon
as possible, in December.
·
Service Projects
·
Pop can
tabs for Ronald McDonald House, report.
Tabs were not collected as sorting returnables occupied everyone’s time
during the fundraiser.
·
Chaplain
– Religious awards,
update. Mike is waiting for a few
signatures before sending the group’s information to the diocese.
·
Training
– New
Youth Protection Training – Mike Treinen will host a group Youth Protection
Training at his home on September 6.
Details will be posted on the pack website and emailed to the registered
adult group.
·
Equipment
–
Summer usage of scout garage – over the summer we learned that one of our scout
garage keys was loaned to the Waterloo Schools food service to store meals for
a summer meals program at the parking lot.
Nobody from the pack was informed that this was going to happen. This is a security issue as the door was
found once to be totally unlocked, and other times when the deadbolt was not
secured. This puts our scouting
equipment (trailer, tents, camping equipment, etc.) at risk without our
knowledge. After school starts we will
follow up with the church and school to learn more and resolve the issue.
·
Fundraising
– Last pop can drive, July 7, report. We expect to gross about $408 for the August
can drive. The 4 scouts participating
will have about $50 each transferred to their scout accounts. Next can drive is September 8.
·
Managing
Elks parking lots for Irish Fest, report.
8 adult leaders worked two 3.25 hour shifts Saturday Aug 4. The pack will receive a check for $500 from
the Elks for our share of the proceeds, and it will be split between the pack
and the scout accounts as previously agreed upon (2/3, 1/3 respectively).
·
Do we
want, or need to sell popcorn as a pack?
Or just make it available to those that choose to do so?
·
Membership – Recruiting
schedule:
Thursday, Aug 23 first day of school, send recruiting fliers to all boys
K-5. 130 fliers have been ordered.
Monday, Aug 27 council will have “kid talk” with all boys K-5 and any
girls K-5 whose parents choose to have attend.
Tuesday, Aug 28 cub scout recruiting in the St. Eds gym 5:00-7:00 PM.
·
Current
understanding with the school is that we won’t actively recruit girls this
fall, but will allow them to join if they ask us.
·
Activity
plan for 2018-2019 was reviewed and a few changes are being made.
·
Prospective
scouts will be outside playing gaga ball while parents are at the recruiting
meeting.
·
Mike
Treinen will see if he can find time to put together some photo layouts for
recruiting night.
·
What is
the speaker plan for the recruiting meeting?
We will go over that and other plans after Sunday evening’s den meeting.
·
Review
fees for new members to join. New member
will be charged the cost for 2018 registration and 2019 recharter fees, as well
as cost for age appropriate cub scout handbooks. Anticipated cost for new members is $65 for
grades 1-5, and $58 for Lions (kindergarten).
Costs can be defrayed by participating in pack fund raisers and/or by
selling cub scout popcorn. We will work
with families of prospective scouts that may not be able to afford these fees.
·
Lions
will wear the Lions t-shirt instead of the blue uniform shirt.
·
Round
Table Update – First round table of the new school year, lots of information was shared.
·
10th
Annual Nate Nicholson Trail Ride, Sep 9, 1:00-5:00 PM, Ingawanis Adventure Base
·
Sunday
at the Quarry, Oct 7, 11AM-4PM, BMC’s Raymond Quarry, 6900 Dubuque Rd
·
Webelos
at the Bluedorn Science Imaginarium: Nov
10 Webelos Adventures in Science Day, 9AM, 11:30AM, 2PM; Webelos Build My Own
Hero Overnight, Feb 15-16 6PM-9AM
·
Webelos
uniforms – tan shirts only are the official uniform, blue shirts are no longer
an option.
·
The
district and council have Facebook pages for anyone to visit and learn more.
5) Old
Business
·
Class B
shirts – no report
6) New
Business
·
Troop 1 update – The troop will look at rechartering
in late 2018 for our past Webelos 2’s that want to continue in scouting, and
our current Webelos 2’s that plan to cross over in December. Matt Hennig has volunteered as Scoutmaster to
get the troop underway. Thank you Matt!
7)
Announcements
·
Next
parents meeting Monday, September 17, 2018 at The O.P. (on Ridgeway Ave across
from West High), meeting starts at 7:30 PM.
8) Adjournment – Upon having
completed the evening’s business, the meeting was adjourned at 9:05 pm.
Tabled items for future consideration:
·