Pack 3025 Parents Meeting
Monday, October 15, 2018
1) Meeting called to order by
John Henry at 7:30 pm.
2) Attending:
David Arntz; John Henry; Chris Klaren; Jeff Patrick; Michael Smith; Michael
Treinen; Andy Wolter
3) Review of
previous meeting minutes – September
meeting minutes approved
4) Reports:
·
Cubmaster
·
No report
·
Secretary
·
Review
pack schedule for next 3 months – An activity on Nov 5 was added for the Arrow
of Light den (Webelos 2) to visit the Boy Scout troop at Blessed Sacrament at
6:30pm.
·
Health
forms – health forms have been received from 20 of our 33 scouts, 13 more are
needed. Health forms must be received
before scouts will be allowed to participate on the November campout.
·
Treasurer
– Pack
financial report: The pack’s bank accounts
total $5431.20, with $2775.44 in the general fund, $1482.76 in scout accounts,
and $1173.00 in the pack recharter escrow account. Recent deposits include new member
registrations, $489 for September can drive, and $185.87 for handbooks returned
to the scout shop. Outstanding amounts
to be deposited include an expected pop can check of $470 for October. 2 scout accounts are negative as member dues
were debited from the accounts in early September, and will likely not be
resolved as the scouts are not active.
Scout account balances can be found at http://troop1waterloo.org/1/pack25/ScoutAccounts.pdf. Contact Chris Klaren for other details.
·
Sep 23 –
Family Fun Day at George Wyth State Park, canceled due to flooding.
·
Oct 7 -
Sunday at the Quarry, 11 AM – 4 PM, at BMC’s Raymond Quarry, report. No scouts from our pack are known to have
attended.
·
Oct 27 -
Spooktacular Day Camp, Ingawanis
Adventure Base. Join the Winnebago
Council in celebrating the Fall Season with pumpkin decorating, hay rides,
nature hikes, face painting, apple bobbing, archery, BB guns, games and more!
Tent camp overnight and enjoy s'mores around the fire. Overnight camping and breakfast is optional
and no extra cost. Cost is $10 per
person, registration ends Oct 20.
Contact Chris Klaren to register.
·
Nov 2-4
- Pack cabin campout, Ingawanis Adventure Base. Meal and activity planning is currently underway. Cost will be $20 per person. 4 cabins have been reserved for Friday and
Saturday nights, they are Cedar View, Valley Forge, Robin Hood, and Elliot. Per BSA policy, Lion and Tiger scouts must be
accompanied by a parent or guardian on an overnight campout.
·
Nov 10 –
Webelos Adventures in Science Badge Day at the Grout Museum, 3 sessions
starting at 9AM, 11:30AM, and 2PM.
Leaders please contact Chris to make reservations for your dens, with
the number of adults and youth that will be attending, and the session you
would like to attend (list all 3 in order of preference).
·
Possible
future activities – horseback riding at Ingawanis,
rock climbing at UNI, hospital visit, police or fire station visit, etc.
·
Advancement
– advancement activities – 6
scouts earned their Bobcat badge. Way to
go!
·
Service Projects
·
Pop can
tabs for Ronald McDonald House, report.
This has been tabled while it is determined how to improve the flow of
pop cans and engage more of the boys in the service project.
·
Chaplain
– Religious awards, update. Mike Treinen is making arrangements to award
these at an upcoming pack meeting.
·
Training
– New
Youth Protection Training – group training session was held at Mike Treinen’s home on Sep 20.
9 pack adults participated and completed the training. Many thanks to Lola and Mike for hosting our
group.
·
Equipment
–
Summer usage of scout garage; what follow-up, if any, is needed? David Arntz will witch the locks to the new
keys sometime in the next several weeks.
·
Fundraising
– Last pop can drive, Oct 6, report. 14 scouts participated. We estimate that the pack will receive a
check for $470. Next can drive is
planned for Nov 10.
·
Popcorn
sales are available to families that want to raise funds for scouting. All popcorn profits will be credited to scout
accounts, the pack will not receive any of the
proceeds. Typical profits are 27% of
sales (profit will vary based on the mix of product sold). Popcorn sales start on or after Sep 15, and
end Oct 25. Contact Chris Klaren for
more information.
·
Membership – Currently we have 7 Lions, 4 Tigers, 4
Wolves, 7 Bears (4 active), 7 Webelos 1’s, 4 Webelos 2’s, and 12 registered
adults.
·
Round
Table Update – from Oct 11 round table
·
Youth
Protection Training must be completed by all rechartered adults before the
recharter will be accepted by the council.
·
Spooktacular
(discussed above)
·
Scoutbook will be
free for units beginning Jan 1.
·
Most of
the meeting was used to review on-line rechartering
5) Old
Business
·
Scoutmaster/Cubmaster fund discussion, continue from last month. Information from the Troop 1 Parents Guide
regarding the function of scout accounts
and the Scoutmaster fund was reviewed, and is included at the end of these
meeting minutes. After some discussion,
the group agreed to review it again at the next parents meeting, to modify as
needed to suit the pack’s circumstances.
The operation of the pack’s scout accounts was modeled on the Troop 1 format,
which is similar to many other troops and packs.
6) New
Business
·
Rechartering – information was received from the
council regarding our upcoming annual rechartering process. Due dates and deadlines were reviewed.
7)
Announcements
·
Pack 25
canteens are available for scouts and their families. Andy Wolter will have them available at the
Oct 21 den meeting / Halloween party. Cost
is $10 each, and they can be debited from scout
accounts that have a balance. This is a
great way to minimize plastic waste for drinking water at campouts.
·
Next
parents meeting Monday, November 12, 2018 at The O.P. (on Ridgeway Ave across
from West High), meeting starts at 7:30 PM.
8) Adjournment
– Upon
having completed the evening’s business, the meeting was adjourned at 9:10 pm.
Tabled items for future consideration:
·
Class B
shirts, bring to agenda when information is available (Brian)
Respectfully Submitted,
Chris Klaren
October 18, 2018
Scoutmaster
Fund (from Troop 1 Parents Guide)
The Troop has
established and maintains a fund to help Scouts with financial hardships
participate in summer camp or Troop campouts that they otherwise would not be
able to attend. The fund is intended to
provide “seed money” to supplement money earned by the Scout, Flapjacker camperships, and Council camperships.
Requests for access to the
campership fund should be directed to the Troop Scoutmaster, Committee
Chairman, and/or Treasurer. That group
will consider the requests and allocate funds based on fund balance and
availability of other funds from the Flapjackers and
the Council.
A summary of the funds expended
will be provided as part of the Treasurer’s report to the Troop Committee. The names and/or number of Scouts receiving
funds will not be disclosed to preserve confidentiality.
The Troop
Campership Fund will be replenished with special designated fundraisers
throughout the year or other means as the Troop Committee sees fit.
Scout
Accounts (for reference, from Troop 1 Parents Guide)
Each Scout has an account that
is maintained with the Troop. (Please
note that the terms Scout accounts, Troop accounts,
and individual accounts are used interchangeably and refer to funds retained by
the Troop for use by the Scout to fund his scouting activities.) A Scout’s share of the profits from a
fundraiser is transferred into the Scout Accounts by the Troop Treasurer after
a fund raiser is completed. A Scout may
request funds from his account at any time to pay only for scout-related
expenses such as outings (including summer camp and the high adventure trip)
and the purchase of clothing and equipment from the Scout office. Parents may also make a deposit to their
son’s account at any time for the same uses.
Any
remaining balance in a boy’s account is forfeited to the Troop if a Scout
becomes inactive or otherwise quits Scouting for more than one continuous
year. Scouts transferring to another
unit should have their new Troop contact our Treasurer to make a transfer of their
account funds.