Pack 3025 Parents Meeting
Monday, November 12, 2018
1) Meeting called to order by
Chris Klaren at 7:30 pm.
2) Attending:
David Arntz; Chris Klaren; Chris Mayer; Jeff Patrick; Michael Smith; Ron
Wing
3) Review of
previous meeting minutes – October
meeting minutes approved
4) Reports:
·
Cubmaster
·
No
report
·
Secretary
·
Review
pack schedule for next 3 months – Jan 20 added to den meeting to distribute
pinewood derby car kits; Feb 3 added Scout Sunday and canceled that evening’s
pack meeting; added Klondike Derby on Feb 16.
·
Health
forms, update - we have health forms for 28 of the 30 active cub scouts, will
work with parents of the other 2 scouts.
·
Treasurer
–
·
Pack
financial report: The pack’s bank
accounts total $6285.62, with sub accounts as follows:
$3496.45
general fund
$10.00
savings
$1482.76
scout accounts
$51.76
cubmaster
fund
$1173.00
recharter escrow
$220.00
popcorn escrow
Recent deposits include new member registrations,
$528 for October can drive, $200 for campout fees, and $220 for popcorn sales
(partial, more to be collected). Recent
expense is $149 for reimbursement for campout food. Andy Wolter recently sold 8 or more Pack 25
canteens to pack members. Scout account balances can be found at http://troop1waterloo.org/1/pack25/ScoutAccounts.pdf. Contact Chris Klaren for other details.
·
Campout
fees – Review of the finances of the Nov campout show income exceeded (partial)
expenses by $340, with 2 more meals to be reimbursed for food costs. The group discussed rebating the “profits”
back to the scout accounts of the scouts attending the campout, as the purpose
is to cover expenses, not generate a profit for the pack general fund. The group agreed to look at this again next
month when reimbursements should be complete and we have an idea on what the per person rebate might be.
·
Outdoor/activities
·
Oct 27 -
Spooktacular Day Camp, Ingawanis
Adventure Base, report. Fun time, but
participants reported that many activities were limited by the early sunset,
and that horseback riding was not offered.
·
Oct 21 –
Pack Halloween party, report. Went well,
with pumpkin bowling, gaga ball, and a table full of treats available.
·
Nov 2-4
- Pack cabin campout, Ingawanis Adventure Base,
report. Another good fall campout with
plenty of fun, despite the muddy surroundings.
·
Nov 5 –
Arrow of Light Den visit to Troop 29 – The visit to the Blessed Sacrament troop
went very well, with our scouts expressing a lot of interest. The group is also making plans to visit Troop
2 in Waterloo.
·
Nov 10 –
Webelos Adventures in Science Badge Day at the Grout Museum, 3 Webelos 1’s
participated in an afternoon session with 2 leaders in attendance.
·
Dec 16 –
Pack Christmas party, update. This will
be planned in the next several weeks.
·
Future
activities for Jan/Feb discussion, continue from
October. Additional items to consider
would be a visit to the UNI planetarium, swim certification at a YMCA or YWCA
pool, and rock wall climbing at UNI.
·
Advancement
– advancement activities
·
The
Arrow of Light den is planning to complete their Arrow of Light requirements
and cross over into Boy Scouts early spring.
·
Service Projects
·
Pop can
tabs for Ronald McDonald House, report.
This has been tabled while it is determined how to improve the flow of
pop cans and engage more of the boys in the service project.
·
Chaplain
– Religious awards,
update. No report.
·
Training
– All
active adults are believed have completed the new youth protection training.
·
Equipment
–Scout
garage lock update. The lock cylinders
have been updated and the new keys distributed to leaders and our pop can
redeemer.
·
The
leaders will get together to inventory the scout garage and trailer sometime in
the next several months.
· Fundraising – Last pop can drive, Nov 10, report. The October pop can drive, netting $528, is the largest can drive the pack has experienced. Each of the 14 participating scout earned $25.18 for their scout accounts. We estimate the November can drive to be even larger, at $618, with each of the 11 participating scouts expected to earn $37 for their scout accounts.
·
Popcorn
sales, update. We have one scout selling
popcorn. He recently turned in his order
sheet for $650 in sales, and his commission will provide an estimated $195 for
his scout account to use for his scouting activities and equipment.
·
Membership – No changes in the last month.
·
Round
Table Update – from Nov 8 round table packet (no pack attendance at round table)
· Scout night at Waterloo Black Hawks, Nov 16, Dec 8, 7:05 PM, $8 tickets online at www.winnebagobsa.org/calendar. Information will be emailed to the pack for the Dec 8 event.
·
NOVA
awards in Cub Scouts to promote STEM
·
BeAScout
“recruiting on the Web”; setting up a unit leader PIN
·
Design
your own Klondike Derby patch activity
5) Old
Business
·
Scoutmaster/Cubmaster fund
discussion, continue from last month.
There was only a bit of discussion on this, with the acknowledgement
that the revised text of the Cubmaster Fund and Scout
Accounts reflects current practice of the pack.
This will be revisited in upcoming parents meetings for any adjustments
that may be needed.
·
Rechartering, update. No report.
6) New
Business
·
No new business.
7)
Announcements
·
Next
parents meeting Monday, December 17, 2018 at The O.P. (on Ridgeway Ave across
from West High), meeting starts at 7:30 PM.
8) Adjournment
– Upon
having completed the evening’s business, the meeting was adjourned at 8:27 pm.
Tabled items for future consideration:
·
Class B
shirts, bring to agenda when information is available (Brian)
Respectfully Submitted,
Chris Klaren
November 16, 2018
Cubmaster/Campership Fund (revised text)
The Pack has established and maintains a fund to help Scouts with financial hardships participate in Pack campouts or other activities that they otherwise would not be able to attend. The fund is intended to provide “seed money” to supplement money earned by the Scout and any other available “campership” funds,
Requests for access to the campership fund should be directed to the Pack Cubmaster, Committee Chairman, and/or Treasurer. That group will consider the requests and allocate funds based on fund balance and availability of other funds.
A summary of the funds expended will be provided as part of the Treasurer’s report to the Pack Committee. The names and/or number of Scouts receiving funds will not be disclosed to preserve confidentiality.
The Pack fund will be replenished with special designated fundraisers throughout the year or other means as the Pack Committee sees fit. Forfeited amounts from scout accounts of inactive scouts will be applied to this fund.
Scout Accounts (revised text)
Each Scout has an account that is maintained with the Pack. (Please note that the terms Scout accounts and individual accounts are used interchangeably and refer to funds retained by the Pack for use by the Scout to fund his scouting activities.) A Scout’s share of the profits from a fundraiser is transferred into the Scout Accounts by the Treasurer after a fund raiser is completed. A Scout may request funds from his account at any time to pay only for scout-related expenses such as pack outings (including summer camp) and the purchase of clothing and equipment from the Scout office. Parents may also make a deposit to their son’s account at any time for the same uses.
Any remaining balance in a boy’s account is forfeited to the Pack if a Scout becomes inactive or otherwise quits Scouting for more than one continuous year. Scouts transferring to another unit should have their new Troop contact our Treasurer to make a transfer of their account funds.