Pack 3025 Parents Meeting

Monday, December 16, 2019

 

1) Meeting called to order by Matt Hennig at 7:31 pm.

2) Attending:  Matt Hennig; Chris Klaren; Ryan Szemkus; Mike Treinen; Ron Wing

3) Review of previous meeting minutes – November meeting minutes approved.

4) Reports:

·         Cubmaster

·         Thanks to Matt & Ron for filling in at meetings when Mike was unable to attend.

·         Maquoketa Caves campsite reservations will be made when they open 3 months before the campout.

·         Equipment inventory continues.  Mike picked up a surplus hot beverage container for campouts.

·         Secretary

·         Review pack schedule for next 3 months.  Feb 9 will be rescheduled as from Blue/Gold banquet to a typical Cub Scout meeting.  Crossover and Blue/Gold will be provisionally scheduled at the end of April.  Polar Bear (for Cub Scouts) and Klondike Derby (for Webelos and Boy Scouts) were added to the schedule in February.  Cub Scout badge days at the Imaginarium were added January-April.

o   Pinewood Derby, Blue/Gold banquet, and Crossover scheduling.  This issue addressed above.

·         Health forms, update :  47 complete (2 of those need insurance cards), need 5 (4 scouts, 1 leader)

·         Treasurer –

·         Pack financial report:  The pack’s accounts total $10,929.11, with sub accounts as follows:

               $5366.08      general fund

                   $10.00      savings

               $3044.35      scout accounts

                 $265.24      campership fund

               $1929.00      recharter escrow

                 $303.44      scout office unit account

                   $10.00      cash

·        Registration cost-sharing proposal:  The group discussed and approved using the pack funds to cover the $25 recharter cost increase for all of the youth in the pack, $975 in total.  We intend to do the same next year, assuming our available funds allow.

·         Outdoor/activities

·         Dec 1 – Pack Christmas party, report.  Fun activities and lots of good treats!

·         Feb 2 – Scout Sunday.  Andy Wolter has made arrangements in the past, we need to have someone work with him to learn what needs to be done for 2021.

·         March 1 – Pinewood Derby; rules for 2020.  Last year’s rules were briefly reviewed and it was decided to use them for 2020.  Cars not meeting all of the specifications (weight, size, ground clearance, etc.) will not be allowed to race in the scout class, but will be allowed to race in a “modified” class which will not award any trophies.

·         Advancement – no update

·         Service Projects

·         Update on food bank and other potential projects, no report

·         Chaplain – Religious awards, update.  Several leaders have materials to start, otherwise no update.

·         Training – 5 pack adults are eligible to receive their “Trained” patches

·         Equipment – Mike picked up a surplus hot beverage container much like the one we used on the last campout, and in need of more storage capacity.  The group approved Ron’s request to purchase a two wheel hand truck to help in moving cases of bottles in the garage.

·         Fundraising – Pop cans, update

o   October 29 report – received $572.85 check for October Isle pickup and several Damon’s pickup.  Entire check deposited into the general fund.

o   November 2 report:  received $776.35 check on Nov 26.  10 participating scouts each received $46.78 for their scout accounts.  This check included $64.62 in cans and bottles collected from Damon’s that was moved into the general fund.

o   December 7, report:  9 scouts participated, estimated check $836, with each scout to receive an estimated $61.  Waiting for check to arrive.

o   Next can drive January 4

·         Membership

·         Update.  Our recharter roster was submitted with 39 youth and 11 adults.  4 inactive youth and 1 adult were dropped from the roster.

·         Round Table Update – from Dec 12 roundtable

·         Rechartering reminder

·         Journey to Excellence – can we use it to improve our program?

·         Klondike Derby, Ingawanis Adventure Base, $10 early registration, Webelos & Scouts

·         Polar Bear, Feb 22, Ingawanis Adventure Base, $10 early registration, all cub scouts & family

5) Old Business

·         Class B shirts – cost and delivery information.  Matt will contract the supplier he has been working with for this information

·         Rechartering update.  Matt completed the recharter paperwork and will be getting the needed signatures very shortly.  Total rechartering cost is $2925.

6) New Business

·         Journey to Excellence – This is a BSA program to help units focus on activities and practices to improve membership and provide a better scouting experience.  Matt and Chris reviewed the 11 criteria, and found that our pack qualifies for Gold recognition.  Even with this great result, we found opportunities for improvement in the upcoming year.  Patches will be purchased for all Scouts and adults to add to their uniform.

7) Announcements      

·         Next parents meeting Monday, January 13, 2020 at The O.P. (on Ridgeway Ave across from West High), meeting starts at 7:30 PM.

8) Adjournment - Upon having completed the evening’s business, the meeting was adjourned at 8:57 pm.

 

Respectfully Submitted,

Chris Klaren

December 17, 2019

 

Tabled items for future consideration:

·         none