Pack 3025 Parents
Meeting
Monday, February
17, 2020
1) Meeting called to order by
Chris Klaren at 7:32 pm.
2) Attending:
John Henry; Chris Klaren; Chris Mayer; Seth Seliger;
Michael Smith; Chris Steies; Mike Treinen; Ron Wing
3) Review of
previous meeting minutes – January
meeting minutes approved.
4) Reports:
·
Cubmaster
· Items discussed included spring campout awards/prizes, leader training, Maquoketa Caves campsite reserved, Lenten Soup Supper service project opportunity, and Pinewood Derby. Mike’s complete notes are at the end of this meeting’s notes. (Thank you Mike!)
·
Secretary
· Review pack schedule for next 3 months. Times were added for pinewood derby track setup and test & tune, as well as the pinewood derby. BALOO training (Basic Adult Leader Outdoor Orientation) added to schedule for May 1-2.
· Health forms, update: 47 complete (2 of those need insurance cards), need 3 (all scouts), no change
·
Treasurer –
$5025.53 general fund
$10.00
savings
$3716.20
scout accounts
$609.38
campership fund
$121.74 scout office unit account
$0.00 cash
Income since the last parents meeting is $1023
in 3 pop can checks, and expense is $40 for religious award handbooks, $43 for
Pinewood Derby trophy tops, and $183 for Pinewood Derby and Journey to
Excellence patches for the pack.
·
Outdoor/activities
· Feb 2 – Scout Sunday, report. The pack had a really good turnout with participation from Troop 29 as well. Everything was well organized.
· Feb 15-16 – Klondike Derby (Webelos and Boy Scouts). The pack did not participate.
· Feb 22 – Polar Bear Day Camp (Cub Scouts). No plans top participate this year, will consider for next year.
· March 1 – Pinewood Derby, update
· Activity planning – potential pack visits for this winter/spring include hospital, police station, fire station, KWWL, mayor’s office/city hall, and the airport. More discussion to follow.
·
Advancement – no report
·
Service Projects
· Update on food bank and other potential projects (Catholic worker house, House of Hope, etc.)
· Lenten supper assistance, Wed Mar 11. Mike describes this in his cubmaster report, will offer to Troop 29.
·
Chaplain – Religious awards, update
·
Training –
·
Equipment – a number of items regarding the trailer were discussed for resolution
before our May campout:
· The trailer is currently registered with John Henry, and will be moved to Mike Treinen.
· The propane tanks need filling.
· The trailer tires likely need replacing given their age.
· A new battery (deep cycle marine) for the internal lights is needed.
· Food and first aid supplies need to be restocked.
·
Fundraising – Pop cans, update
o Dec 31 report – Bottles and cans from Isle
Casino (Dec) and Damons Sports Bar Dec), received
$415.90 in two checks Jan 24, credited to the general fund.
o January 4 report: 13 scouts participated, received check
of $607.45 Feb 12. This included $60.60
in bottles from Damons credited to general fund, leaving
$546.85 to be shared 2/3 with scout accounts, $28.04 per scout.
o February 1 update: 11 scouts participated, estimated
proceeds of $574. Estimated share for
each scout account is $34.79.
o Next
can drive March 7
· Elks parking at My Waterloo Days – The group discussed and approved this item. C Chris K will let the Elks know that the pack is interested.
·
Membership
·
Update –
roster is holding steady at 39 youth and 11 adults
·
Round Table Update – from Feb 13
·
No
report
5) Old Business
·
Class B
shirts – update on orders from families.
Many orders have been received and Matt is following up with the
remaining families.
6) New Business
·
Scout
garage – The scout garage was built by Troop 1 parents and leaders in the mid
2000’s, and as such it is an asset of St. Edward Church for the benefit of its
scouting units (Cub Scouts and Boy Scouts).
Troop 1 ceased to exist several years ago, and Troop 29 is now chartered
by St. Edward Church. Troop 29 will be
occasionally using the scout garage to stay out of inclement weather while
sorting their pop cans (which are separate from the cub scout
pop cans).
·
Pack
bank account sponsoring organization and people authorized to access. Nearly 5 years ago when the pack was
reestablished in fall of 2015, the pack set up its bank account at Veridian Credit Union using the Winnebago Council’s
Taxpayer Identification Number (TIN).
Sometime later all units were asked to not use the council’s TIN for
their unit accounts, and that they should generally be using their chartering
organization’s TIN. Several alternatives
to the council’s TIN were discussed, and they included asking St. Edward Church
for its TIN, or investigate setting up our own corporation with its own TIN. The latter option would be a possible path
down the road to set up our own charitable organization that could accept
corporate charitable donations such as John Deere’s Doers for Dollars. Given the uncertainty of obtaining our own
charitable designation and the potential liabilities of named officers of our
own corporation, the group decided to pursue the St. Edward Church
connection. This makes the most sense in
that St. Edward Church is the owner of the pack’s assets, and this would
complete the connection for the financial assets as well. Chris K will contact church leadership and Veridian to facilitate the change.
As discussed and approved at this
meeting, at the same time as the above change, Chris will work with Veridian to revise authorized personnel. Past committee chair John Henry will be
removed from the authorized list, and current committee chair Matt Hennig will be added.
Treasurer Chris Klaren will remain on the authorized list.
7) Announcements
· Next parents meeting Monday, March 16, 2020 at The O.P. (on Ridgeway Ave across from West High), meeting starts at 7:30 PM.
8) Adjournment - Upon having completed the evening’s business, the
meeting was adjourned at 9:29 pm.
Respectfully Submitted,
Chris Klaren
February 23, 2020
Tabled items for
future consideration:
· none
Cubmaster Report 2/17/2020
I. SERVICE OPPORTUNITY – Lenten Soup Supper – St. Ed’s – after 5:30 Mass on March 11.
A. I cannot make it, so I need other leaders committed to take the lead.
B. Brenton Kucera is the contact. 319-296-5933.
II. PINEWOOD DERBY
A. Start time – I had erroneously thought it was set for 1 p.m.; it has not been set. How does 2 p.m. with registration/check-in at 1 p.m. sound?
B. Scale – Matt Hennig will be the official scale, as previously determined. I would like one official scale, as there always seems to be subtle differences between them.
C. Setup – We are doing this at 9 a.m. on Saturday, Feb. 29. I will try to arrive early with hopefully one other leader to start bringing things over to the school. It seems we need some tables – are our 2 enough? - plus the blue containers that hold the track pieces and equipment (it seems there are 2 or 3 but I don’t recall with certainty).
D. Projector – Michael Smith has graciously allowed use of his projector for the results.
E. Screen – Stephanie Klaren advised of a large screen built into the gym that might work; I could also see it being too big. If it is, I have a portable one at my office that I can have on hand for our use.
F. MC – Matt Hennig has volunteered to be the MC for the event. I am therefore going to plan on him handling more-or-less all of the announcing. I can assist with handing out of awards, and I assume plenty of leaders will be on hand and willing to assist as needed. Stephanie Klaren is going to look into whether we can use the school’s PA system for this; if not, I have an older PA system that is big and I believe works fine (though we will be limited to a corded microphone).
G. Running the Derby – Dave Arntz and Jeff Patrick will be on hand to assist here. I would like Chris Steies, as well as other leaders, to absorb whatever they know. I believe that Chris Mayer, Charlie, Michael, and perhaps Ryan assisted as well last year. I want a good knowledge base so we aren’t bugging former leaders in the future about how this is done. I anticipate leaders not named Matt Hennig or Mike Treinen will take the lead on actual running of the cars.
H. Coordinator for 2021 – Chris Steies. Chris has graciously agreed to take over for John Henry as Pinewood Derby Chair after this year’s event.
III. CLASS B SHIRTS – I realize this is elsewhere on the agenda, but I want to make sure all leaders have ordered theirs.
IV. SPRING CAMPING – confirmed for May 15-17, Maquoketa Caves. I anticipate sending out info beginning in early April.
V. PRIZES FOR PACK OVERNIGHTERS. This was an idea pushed at my BALOO training last fall, as an extra incentive for scouts to exemplify good behavior and compliance with the Scout Law. This would involve a relatively small investment monetarily, but would help to provide recognition to those scouts who stood above the others during the campout or other event. Tonight, I would like your thoughts as to whether this is a good idea, and if you think it is, how you think it should be implemented. I’ll start by sharing some of my own ideas.
A. Reasons – I thought I would pick some from the scout law:
1. Helpful
2. Friendly / Courteous / Kind
3. Obedient
4. Cheerful
5. Clean
6. Reverent
This leaves Trustworthy, Loyal, Thrifty, and Brave. I figured they were perhaps a little harder to demonstrate by scouts on an overnighter, and that 6 would be enough.
I also thought we could perhaps give an overall prize, like a grand prize of some sort.
B. Prize Ideas – none would be high end:
1. Flashlights (there are some good ones at Harbor Freight that frequently go on sale for $5-ish; there are also ones I frequently get for free from there)
2. Can openers (P-38s and the like)
3. Knives (I’m talking like the Walmart ones or even the Dollar Tree pocket knives if they are available)
4. Small/simple first aid kits (available commonly at Target or Walmart)
5. Other hiking supplies – whistles?
6. Perhaps something religious for Reverent (like a free Gideon Bible? Or a Rosary? Or even a flag or something along that line?)
7. Other ideas?
A lot of this stuff we may already have on hand if we pool what we have
C. Who would Decide:
1. Anyone could nominate someone at any time by telling a leader. I would include both scouts and parents in this.
2. Leaders can also nominate themselves based upon their own observations.
3. We would try to have the ideas in by Supper on Saturday evening.
4. Then leaders could meet to discuss, and the awards could be given at the Saturday night campfire, or otherwise on Sunday morning. Another idea would be at the time of retiring the flag on Saturday evening.
5. Other ideas?
VI. TRAINING FOR LEADERS
A. BALOO – would really like to see the training done by our remaining den leaders. I mentioned this in the fall and am reiterating now. It is scheduled for the first weekend in May (I believe it’s a Friday-Saturday overnight). Even if you are the only one from our pack there, don’t feel intimidated. I met some great people and was the only one from our pack during portions of BALOO this past fall.
B. SAFE SWIM DEFENSE – This is the water safety unit that I would like all of our leaders to complete. The reason is for compliance and insurance coverage during an overnighter if swimming is desired, as occurred this past summer at Pinicon Ridge. It is not lengthy training, and it is done online.