Pack 3025 Parents Meeting

Monday, December 14, 2020, 7:00 PM

 

1) Meeting called to order by Matt Hennig at 7:00 pm.

2) Attending:  Joe Alig; Chad Cook; Matt Hennig; Chris Klaren; Stephanie Klaren; Chris Mayer; Michael Smith; Mike Treinen; Ron Wing

3) Review previous meeting minutes and current agenda – November meeting minutes and this evening’s agenda approved.

4) Reports:

·         Cubmaster

·         Merry Christmas everyone!

·         It’s not too early to start planning the pack’s pinewood derby currently scheduled for March 7.

·         Secretary

·         Review pack schedule for next 3 months – The Dec 20 Christmas party is canceled due to covid restrictions.

·         Health forms:  45 on-hand, need 11 (youth & adult).  Reminders have been sent several times, and we will continue to do so prior to scheduled meetings.

·         Treasurer –

·         Pack financial report:  Currently the pack’s accounts total $16,985.85, with sub accounts as follows:

$9,224.61

general fund

$1,350.80

campership fund

$10.00

savings

$272.25

unit account at scout office

$6,107.19

scout accounts

$21.00

cash

$0.00

recharter escrow

$0.00

popcorn escrow

 

Since the last parents meeting, we had income of $1582 in 2 pop can checks, and expenditures of $3795 for rechartering and $30 for reimbursement from scout accounts.

·         Pack & Den Meetings – How do we meet, virtually, in-person, or both, to keep scouts engaged, having fun, and working on advancement?  Some of the methods discussed and brought up at the December round table are:

·         Zoom meetings – hard to keep everyone engaged, especially the younger dens.  Project kits could be distributed prior to meetings

·         Outdoor meetings – may be limited in what we can accomplish when it gets really cold

·         Indoor – as we could be considered an extracurricular activity that currently is allowed by the state, we could meet indoors at an available, probably at some type of community organization such as the American Legion, Eagles Club, Elks, etc.

·         Hybrid meeting – scouts could gather in family/friends pods to minimize contact, and Zoom meet in dens.  This would also be difficult to keep younger scouts engaged.

·         Mike will schedule a meeting with pack leadership to plan to resume some type of activities after the start of the new year.

·         Outdoor/activities

·         Dec 20 – Pack Christmas party, update – canceled as discussed above.

·         Feb 20 – Klondike Derby, Camp Ingawanis (Boy Scouts and Webelos)

·         Sometime in February – Polar Bear, Camp Ingawanis (Cub Scouts: Bear, Wolf, Tiger)

·         March 7 – Pinewood Derby, planning.  Proposed rules for 2021 were reviewed and approved.  They will accompany each pinewood derby kit that is handed out to the scouts.  Trophies will be awarded for 1st and 2nd place in each den, 1st and 2nd place Overall for the pack, and Best in Show (picked by the scouts).  3 race stewards will be identified to quickly and fairly resolve any unforeseen issues that come up during the race.  We will be identifying a pinewood derby chairperson to coordinate planning, setup, and teardown.

·         Advancement – no report

·         Service Projects

·         Update on food bank and other potential projects – some discussion around collecting canned food at the Feb 6 pop can drive.  “Cans for cans.”  This would be publicized as we usually do with the church bulletin and the NextDoor smart phone app.  Would also check to see if we could send some type of note home with express envelopes or other communication to St. Edward School families.

·         Chaplain – Religious awards, update.  No report.

·         Training – Matt has completed the “Outdoor Ethics” training and will be sharing it at the next campout.  He is also looking at Train the Trainer Leave No Trace training next year.

·         Equipment – Equipment committee, update.  No report from the subcommittee.

·         Fundraising – Pop cans, update

Date

#shares

$ total

$ bars & Isle

$ shared

$ per share

$ gen’l fund

Status

11/7/2020

15

$1579 est

0

$1052 est

$70 est

$527 est

provisional

12/5/2020

12

$1633 est

0

$1080 est

$90 est

$553 est

provisional

 

                                     Next can drive January 9, 2021

The new sorting table improved efficiency substantially, reducing time at the December can drive by at least 1.5 hours.  However, the volunteers found the can drums cumbersome to use and taking excess space to store.  Dave Arntz is looking at using hoops to secure the bags similar to our old table as it is believed will make it easier and quicker to change bags.

Mike and Ron are looking at picking up cans and bottles from Sunnyside in the summer months.

·         Membership

·         Current roster: 47 youth (+8 from 2020 recharter) and 11 adults (-1 from 2020 recharter)

·         Round Table Update

·         Council has scheduled Klondike Derby for Feb 20 (Webelos & Scouts USA), and is planning for Polar Bear (Cub Scouts) for some time in February.

·         Planning underway for day camps and residence (overnight) camps next summer for cub scouts.

·         Scouting and covid presentation:  Units should consider all possibilities for meetings, virtual, in-person, and hybrid meetings.  Virtual and in-person are self-explanatory, hybrid could use “pods” (groups of scouts that are already gathering together on a regular basis) to log onto a virtual meeting.  Some dens are dropping off kits at members’ homes for the scouts to use in a virtual or hybrid setting.  This allows the den members to work on belt loops and pins in a virtual meeting.  Be sure to have scouts actively participating in virtual meetings to keep them engaged.

5) Old Business

·         Recharter, report.  Our annual recharter was completed last week.  A very hearty thank you to Matt for a job well done!

·         Class B shirts, update.  Families will be asked to verify shirt sizes for their scouts after the first of the year.  The pack will provide a custom Pack 3025 t-shirt free to each scout and adult leader.  Additional shirts will be available for order at our cost.

6) New Business

·         Journey to Excellence, update.  An end of year review of the criteria showed that the pack met Gold level for 2020, the second year in a row.  However the real value for this exercise is identify areas the pack can improve the scouting experience for our scouts in 2021.  We will review this on a quarterly basis, starting in February.

7) Announcements      

·         Next parents meeting Monday, January 18, 2021 at 1850 Patio & Grill, meeting starts at 7:00 PM.

8) Adjournment - Upon having completed the evening’s business, the meeting was adjourned at 9:00 pm.

 

Respectfully Submitted,

Chris Klaren

December 24, 2020

 

Tables and other items for future consideration:

·         February – review Journey to Excellence progress