Pack 3025 Parents Meeting

Monday, February 15, 2021, 7:00 PM

 

1) Meeting called to order by Committee Chair Matt Hennig

2) Attending:   Matt Hennig; Michael Smith; Chris Steies; Mike Treinen; Ron Wing

3) Review previous meeting minutes and current agenda – no report

4) Reports:

·         Cubmaster - No Cubmaster report; Cubmaster had prepared remarks on other agenda items and discussed them at the time for discussion of those items.

·         Secretary

·         Review pack schedule for next 3 months:  Discussed primarily Polar Bear, Meeting Schedule, and Pinewood Derby cutout dates.

·         Health form, youth & adults:  48 on-hand (+3 from last month), need 12 (-3 from last month).  Reminders prior to upcoming meetings will continue to be emailed.

o   Discussed briefly that completed forms should be submitted directly to Chris Klaren.

·         Treasurer –

·         Pack financial report:  Currently the pack’s accounts total $17,642.82, with sub accounts as follows:

$8,340.11

general fund

$958.43

campership fund

$10.00

savings

$386.82

unit account at scout office

$7,947.46

scout accounts

$0

cash

 

Since the last parents meeting, we had income of $975 in 2 pop can checks, and expenditures of $91 for pinewood derby trophy parts, and $311 for reimbursement from scout accounts.

·        Budget review (quarterly):  Discussed treasurer’s thoughts and recommendations going forward. Specifically, discontinuing pack subsidization for returning scouts (as opposed to new scouts) will be considered. However, those in attendance agreed that there was benefit to the pack subsidizing the dues for new scouts to bring them below $100.

·         Pack & Den Meetings – Meeting space update:  Will continue with the Elks for the foreseeable future; however will need to discuss St. Ed’s for Pinewood Derby.

·         Outdoor/activities

·         February 6 – “Scout Sunday” observance, update.  Good turnout considering the current pandemic situation.  Discussed attendees. Matt Hennig thought there may be a patch that we could obtain for attendees to sew onto their Class A uniform.

·         February 20 – Klondike Derby, Webelos and Scouts BSA.  Discussed and Michael Smith did not believe any webelos planned on attending.

·         February 27 – Polar Bear, 9:30-4:00, Camp Ingawanis, early registration $10 each youth and adult.  Mike Treinen will send an email to pack families. Pack 25 will reimburse scout registrations. Deadline for early registration rate is Feb. 19.

·         March 28 – Pinewood Derby, planning:  car cutout days, race stewards, setup; test & tune, covid contingencies; trophies finished

o   Chris Steies held one cutout event that no one attended; he has people who have committed to attending this weekend’s events.

o   Mike Treinen has emailed Aaron Becker with suggestions for use of the gym. The plan is to first hear back from Aaron Becker and then discuss with Fr. Scott Bullock. Suggested spread mitigation measures, including limiting attendees, use of masks, distancing measures, and sanitizer, were included in the email and discussed at the meeting.

o   Mike Treinen is in the process of arranging a training on track set-up and software with Jeff Patrick, former Pack 25 parent and leader who has helped run the event the last 5 years.

o   Mike Treinen and Ron Wing have confirmed that the track hookup has been converted to USB and have downloaded track software. They are in the process of familiarizing themselves with it and still need to test it with track components.

o   A full track-test at Chris Steies’ shop is being considered for March 13. This would be a very early time to test run cars and to make sure track components work.

o   We will still have final track setup on Saturday, March 27, in the morning, with test weigh-in and track runs being available.

o   Michael Smith, Chris Steis, and Mike Treinen have agreed to be race stewards, who would serve as a 3-person committee to address any rules concern that arises during the race. As to any rules conflict, 2 stewards would need to agree to resolve the conflict (i.e. majority rule). Committee liked this idea.

o   Matt Hennig has agreed to MC the event.

o   Trophies are done; photograph was shared with attendees, all thrilled with how they came out.

o   Matt Hennig suggested designating 2 “line judges” near the end of the track, to watch for issues such as lane-jumping or other mishaps. Committee agreed and 2 leaders will be approached (like Phil Nash and Charlie Donohue) about serving in this capacity.

o   Matt Hennig suggested designating 2 “wardens” to keep the kids in line and enforce any necessary distancing. Stephanie Klaren and Chad Cook will be approached to serve in this capacity.

·         Start planning for spring campout?  Mike Treinen is thinking that we will camp at Pine Lake State Park near Eldora in May. Specific dates will be discussed in March. We discussed potentially having a fish fry (if fish are caught).

·         Advancement – advancement reports

·         When should we target crossover?  (Include Friends of Scouting?)  Thought was approximately early or mid-June to allow adequate time to complete rank requirements, given all of the hiccups in our meeting schedules this year.

·         Service Projects

·         Update on food bank and other potential projects.  Service projects were not discussed except for possible canned food drives at a can collection when the weather is nicer and when the scouts can help in greater numbers.

·         Service project sanitizing church after “Scout Sunday”.  no report

·         Chaplain – Religious awards, update:  Mike Treinen has obtained Fr. Scott’s signatures on completion forms for some Bears for Light of Christ from last year and will submit them in the future.

·         Training – A question came up as to BALOO. The expectation is that it will be again offered this spring, locally.

·         Equipment – Equipment committee, update:  This was discussed as something that needs to get going in March if items will be identified, approved for purchased, ordered, and received in time for a May campout.

·         Fundraising – Pop cans, update; scouts at can drives; canned food collection during can drive discussed above (under Service Projects)

Date

#shares

$ total

$ bars & Isle

$ shared

$ per share

$ gen’l fund

Status

12/5/2020

12

$1849.26

$212.64

$1091.04

$90.92

$758.22

final

1/9/2021

13

$1869 est

0

$1246 est

$95 est

$623 est

provisional

2/6/2021

13

$1248 est

0

$832 est

$92 est

$416 est

provisional

 

                                     Next can drive March 6, 2021

·         Membership

·         Current roster: 47 youth (no change) and 13 adults (no change)

·         Round Table Update (from February roundtable)

·         Meeting held with no agenda or district exec leader

·         Cabins are reportedly now available for use at Camp Ingawanis. Use requires a waiver to be signed for each participant.

5) Old Business

·         Class B shirts, update:  Matt Hennig committed to getting an email out to the pack in the next 2 weeks.

·         Leader name tags, update:  Matt Hennig will order soon. Discussion was whether to put pack info or not, since we may use for Boy Scouts, as well.

6) New Business

·         No new business discussed

7) Announcements      

·         Next parents meeting Monday, March 15, 2021 at 1850 Patio & Grill, meeting starts at 7:00 PM.

8) Adjournment - Upon having completed the evening’s business, the meeting was adjourned.

 

Respectfully Submitted,

Chris Klaren  (thank you Mike Treinen for notes from the meeting)

February 17, 2021

 

Tabled items for future consideration:

·         Quarterly Journey to Excellence review – April

·         Quarterly Budget Review - May