Pack 3025 Parents Meeting

Monday, March 15, 2021, 7:00 PM

 

1) Meeting called to order by Committee Chair Matt Hennig at 7:06 PM

2) Attending:   Matt Hennig; Chris Klaren; Stephanie Klaren; Chris Mayer; Mike Treinen; Ron Wing

3) Review previous meeting minutes and current agenda – February minutes and this evening’s agenda approved

·         Cubmaster – Cubmaster report at the end of these meeting minutes

·         Secretary

·         Review pack schedule for next 3 months – Pinewood Derby setup and race-day times revised

·         Health forms, youth & adults:  52 on-hand (+4 from last month), need 8 (-4 from last month).  Reminders prior to upcoming meetings will continue to be emailed.

·         Treasurer –

·         Pack financial report:  Currently the pack’s accounts total $18,919.57, with sub accounts as follows:

$9,907.61

general fund

$958.43

campership fund

$10.00

savings

$289.64

unit account at scout office

$7,947.46

scout accounts

$25.00

cash

 

Since the last parents meeting, we had income of $1800.50 in 1 pop can check, and expenditures of $119 for pinewood derby track parts, $44 for Pine Lake campsite reservation, and $289 for Polar Bear and other scout account reimbursements.

·         Pack & Den Meetings – Meeting space update.  The pack will start meeting at St. Edward School in April.  We will meet in the Elks Lodge March 21.

·         Outdoor/activities

·         February 27 – Polar Bear, 9:30-4:00, Camp Ingawanis, early registration $10 each youth and adult.  Good turnout with about 8 families attending.  Great weather and activities.

·         March 27 – 4:00 setup at Blessed Maria Middle School, test & tune 6:30-7:30

·         March 28 – Pinewood Derby 12:10 registration, 1:00 racing starts.  Full update in the Cubmaster report notes.

·         May 14-16 – Pack Campout, Pine Lake State Park, Eldora.  Group campsite has been reserved for this popular pack camping location.

·         Advancement – advancement reports

·         Seems like the dens are doing well, Crossover is scheduled for the Webelos 2 scouts on June 13.

·         Service Projects

·         Update on food bank and other potential projects.  The Wolf Den had a strong turnout Wednesday, March 10.  They reportedly set a record for the number of bags filled, great job!

·         The pack will collect canned food for the Food Bank at the May can drive.

·         Chaplain – Religious awards, update.  Mike just ordered 4 Light of Christ medals, and we will order religious uniform knots for the recipeients.  We expect more scouts will be completing their workbooks.

·         Training –

·         Equipment – Equipment committee, update.  Other than a few minor items, it’s believed that the pack has the equipment it needs to support its campouts and other activities.

·         Fundraising – Pop cans, update:

Date

#shares

$ total

$ bars & Isle

$ shared

$ per share

$ gen’l fund

Status

1/9/2021

13

$1869 est

0

$1246 est

$95 est

$623 est

provisional

2/6/2021

13

$1248 est

0

$832 est

$92 est

$416 est

provisional

3/6/2021

15

$2200 est

0

$1466 est

$97 est

$734 est

provisional

 

                                     Next can drive April 10, 2021

·         Membership

·         Current roster: 47 youth (no change) and 13 adults (no change)

·         Round Table Update – Topics discussed at March Roundtable:

·         The council will help units to conduct spring recruiting.  Units need an activity plan for spring and summer.

·         Work days at Ingawanis scheduled, lunch provided

·         Golf tournament in June (major fundraiser for the council)

·         Summer camp, Cub Scouts (day camp & resident), Webelos (resident) & Scouts BSA (resident).  Click here for more information.

·         COPE training available

·         Wilderness 1st Aid training being scheduled

·         New Conservation Awards implemented, Cub Scouts and Scouts BSA

5) Old Business

·         Class B shirts, update.  Shirts have been ordered, and we should have them on-hand to distribute at the April 11 meeting.

·         Leader name tags, update.  Leader name tags have been ordered, not sure on the delivery date.  Matt will follow up.

6) New Business

·         Request for CVCS Ultimate Auction donation – a request was made to the pack asking for a donation to be auctioned at the Ultimate Auction in April.  Mike and Matt will work with Troop 29 on a joint donation of camping equipment.

·         Pop can drive shares for adults, scouts, older siblings.  Now that cub scouts are helping at the can drives again, the group had discussion on what the payout should be for cub scouts and older siblings as a percentage of adults.  Several scenarios were discussed with no resolution.  In the interest of time, the group agreed to continue to credit adult participation only with the full amount to their cub scout’s scout account.  We will continue this discussion at next month’s parents meeting.

·         Bank account authorized persons.  Discussion postponed to the April meeting.

·         Pack trailer registration.  The trailer has historically been titled to a pack adult.  John Henry was the most recent title holder, and Matt has agreed to transfer it to his name as John is no longer with the pack.  Matt is providing insurance for the trailer as well.  Thank you Matt!

7) Announcements      

·         Next parents meeting Monday, April 18, 2021 at 1850 Patio & Grill, meeting starts at 7:00 PM.

8) Adjournment - Upon having completed the evening’s business, the meeting was adjourned at 8:56 PM.

 

Respectfully Submitted,

Chris Klaren

March 18, 2021

 

Tabled items for future consideration:

·         Quarterly Journey to Excellence review – April

·         Quarterly Budget Review - May

 

Cubmaster Report 3/15/2021

 

1.      I’ve been informally observing the progress of the dens, as well as discussing with a couple of them, and it appears we are very much on track for badges by early summer. This is a significant accomplishment when you think about it. First, we had a delayed start. Second, our early meetings were largely consumed by 2 recruiting sessions, a camping trip, and a Halloween party. Third, we got cut off by November and missed 2 months of meeting. Plus we changed leaders at Tiger. I just want to say I’m impressed with – and appreciate – the efforts of our den leaders. If anyone is behind on rank requirements and needs help putting together a plan, let me know and I’ll try to assist after Pinewood Derby.

 

2.      Packs rarely fail for lack of money, and they usually don’t fail for lack of scouts. They fail for lack of leaders. Accordingly, it will be a recurring theme to, in keeping with our leader training, identify parents and others with leadership traits and invite them to be leaders. I ask that our leaders let pack leadership know if they identify a parent or guardian with leadership traits, especially with our youngest scouts. This will be our best way to ensure that the pack continues to thrive.

 

3.      I will wait with the rest of what I have to say until we get to the appropriate agenda items.

 

Pinewood Derby

1.      Our setup is Saturday March 27 at 4 p.m. We have the gym until 10 p.m. that night, but I would rather not be there that late. I would like the track up and running for tests beginning at 6:30, and I would like to be out of there, if possible, around 8 p.m., and I was thinking we would indicate that test weigh-in/track runs will be 6:30-7:30. I would like as many leaders to assist with setup as possible – is there anyone who absolutely cannot make it?

 

2.      Sunday gym access begins at noon sharp. Because everything should be set up the night before, I would like all leaders there right at noon to take their stations, and I would like to have people arrive for check-in at 12:10. It will be a bit hectic, but I think it is doable.

 

3.      Temps – I planned on having Ron do temp checks at the door.

 

4.      Chris Klaren – I planned on having you assist with checking cars. I should be able to assist with this. We discussed at the meeting having Chris Klaren, Ken Boss, and Chris Steies handle check-in so that I could be testing and confirming functionality of software and track.

 

5.      After check-in, I will need about 10-20 minutes to make sure everything is entered correctly into the software for the race. The scouts will be pre-entered, so it is simply a matter of removing the ones not involved. Names of adults and siblings with cars will not be entered in the software as they are not eligible for awards.  These cars will run on an ad hoc basis between scout heats.  DURING THIS TIME, I thought the scouts could vote for Best of Show.

 

6.      Once voting is complete, I planned on doing a brief flag ceremony and prayer and will select scouts to lead them.

 

7.      Chris Klaren – I propose he tally the vote for Best of Show. 

 

8.      I would deliver a few opening announcements (welcoming people, a few thank-yous, reminder about distancing and masks, and perhaps a disclaimer based on how much all of us get paid for what we do in the derby).

 

9.      Then I will hand the microphone to Matt to MC the event. My hope is that this would be around 1 p.m.

 

10.  I planned on running the computer with Michael for the race. I think I can competently run it during the race, unless someone would rather do it. We will be positioned closer to the launch, I think.

 

11.  I would like Chris Mayer, Chris Steies, and Ron to man the pit and launch gate. My plan is to have the projection reasonably close to them so that they can read the cars from there, but if it becomes an issue, I can also print the list of heats for each round, as the software actually does this as part of its function.

 

12.  Stephanie, Chad, and Ryan will be the “wardens,” watching the kids for misbehavior and perhaps some distancing during the event. The big concern here is keeping them AWAY FROM THE TRACK.

 

13.  Charlie and Phil will be “line judges” as we discussed in last month’s meeting. They will watch cars from start to finish to observe any lane-jumps or other irregularities that would warrant re-running a heat. It is possible that this may cause their eyes to bug out after a while, so they may need to switch places with, say, the wardens at some point.

 

14.  Basics of the race:

 

a.       All cars run in All lanes.

b.      Winners and trophies will be determined by the cumulative times for all lanes for each car.

c.       Pack trophies will be awarded to the cars with the 3 best cumulative times (1st, 2nd, 3rd)  in the pack, regardless of den.

d.      Den trophies will be awarded to the 2 best cumulative times (1st, 2nd) in each den.

e.       Trophies will be awarded to the appropriate scouts even if that results in a scout winning 2 or even 3 trophies.

f.        We will not have a final race between den winners or top times.

 

15.  Tear down – we only have until 5 – I need ALL LEADERS until ALL IS DONE. Last year Ron and I worked late, alone, cleaning tape residue off the floor. While I’m planning so that we don’t have tape residue this year, we really need leaders to stick around until the cleaning is complete.

 

16.  CONTINGENCY PLANS:  

a.       If track still works but software doesn’t, run the races and perhaps go off the times spoken on the track audio.

b.      If track electronics don’t work, we will have to create a brackets, which I would propose doing 4 lanes at a time. Each heat runs each car in each of the lanes used. Then we move continually run the winners against each other. I will need to explore how to make this most accurate.

Camping – May 14-16 – Pine Lake

DISCUSS at meeting.

 

Religious Medals

Ordered 4 Light of Christ medals today for Bears who earned it last year.