Pack 3025 Parents Meeting

Monday, April 12, 2021, 7:00 PM

 

1) Meeting called to order by Committee Chair Matt Hennig at 7:00 PM

2) Attending:   Chad Cook; Charlie Donohue; Matt Hennig; Chris Klaren; Stephanie Klaren; Michael Smith; Lola & Mike Treinen; Ron Wing; John Wood

3) Review previous meeting minutes and current agenda – March minutes and this evening’s agenda approved

4) Reports:

·         Cubmaster

·         Thanks to everyone for a great Pinewood Derby!

·         Would like to get more leaders through BALOO training.  Encourage all leaders to complete the online aquatics training so we do not have to overly restrict swimming at campouts.

·         Crossover is scheduled for June 13, would like everyone there per normal meeting attendance.

·         Is someone planning a summer party at SPLASH?  Please contact Mike.

·         We will need to put together a recruiting plan for next fall, and we will include girls for the pack.

·         We need to continue to identify leaders from our parents so that we don’t run into a shortage.

·         Secretary

·         Review pack schedule for next 3 months.  Schedule was reviewed, and we added a campout for July 30 – Aug 1.

·         Health forms, youth & adults:  52 on-hand (no change), need 8 (no change).  Reminders prior to upcoming meetings have been and will continue to be emailed.

·         Treasurer –

·         Pack financial report:  Currently the pack’s accounts total $18,545.47, with sub accounts as follows:

$7,801.01

general fund

$958.43

campership fund

$10.00

savings

$422.43

unit account at scout office

$9,303.60

scout accounts

$50.00

cash

 

Since the last parents meeting, we had income of $1687 in 2 pop can checks, and expenditures of $89 for pinewood derby track parts, $161 in awards and program support, $1274 for the pack t-shirt and hoodie order, and $96 for leader name tags and training, and $107 for scout account reimbursements.

·         Pack & Den Meetings – Meeting space update.  We are back at St. Eds, and the Pack thanks the Elks for the use of the lodge the past several months.

·         Outdoor/activities

·         March 27 – setup at Blessed Maria Middle School, test & tune afterwards, report.  The track went up fast and a number of scouts were able to test their cars and register them for the next day.

·         March 28 – Pinewood Derby, report.  The Derby went very well and the extra space at Blessed Maria was very much appreciated.

·         May 14-16 – Pack Campout, Pine Lake State Park, Eldora, update.  Click here for the email Mike sent to pack families with campout information.

·         June 13 - Arrow of Light Crossover for Webelos 2’s.  All dens should plan to attend.

·         Advancement – advancement reports.  Wolves are nearly done with their advancement requirements.  Webelos 1’s and 2’s are on track.

·         Service Projects

·         Easter Vigil fire, Apr 3 – 3 pack adults and 3 pack scouts worked with the Troop 29 scouts to manage the Easter Vigil fire.

·         Canned food to be collected at May pop can drive.  The canned food collection is being postponed to this fall due to uncertainty of volunteer availability.

·         Chaplain – Religious awards, update. 2 more religious award knots are needed, and we have Scout Sunday patches to hand out.

·         Training – Basic Adult Leader Outdoor Orientation (BALOO) scheduled for May 8-9 is postponed due to trainer unavailability.

·         Equipment – Matt is submitting a grant for an AED (Automated External Defibrillator) to be stored in the pack trailer.  Mike is looking at pots with lids and utensils needed for campouts.

·         Fundraising – Pop cans, update

Date

#shares

$ total

$ bars & Isle

$ shared

$ share avg

$ gen’l fund

Status

1/9/2021

11

$2170.50

$99.36

$1381.38

$125.58

$789.12

final

2/6/2021

9

$1360.40

$36.48

$832.00

$94.81

$528.40

final

3/6/2021

12

$2200 est

0

$1466 est

$112 est

$734 est

provisional

4/10/2021

13

$2323 est

0

$1549 est

$119 est

$774 est

provisional

 

                                     Next can drive May 1, 2021

·         The group had lengthy discussion regarding the current state of the extremely successful pop can fundraiser.  There is a general concern that the volume of cans and bottles exceeds the volunteer base that staffs it, and that over time less people will take the time to help.  To reduce the volume, we will limit advertising to the Kingsley group on NextDoor, while continuing notification in the church bulletin.  Bar cans and bottles will be sorted when they are picked up, reducing volume that needs to be double handled the day of the can drive.  This situation will continue to be monitored to see what additional adjustments may be necessary.

·         Membership

·         Current roster: 47 youth (no change) and 13 adults (no change)

·         Round Table Update

·         From April roundtable

·         Events – Bear Adventure Day May 15; Wolf Adventure Day April 24

·         Summer Camp – Day Camp and Resident Camp

·         High Adventure Opportunities though Crawdaddy Outdoors

5) Old Business

·         Class B shirts, update.  Matt received the shirts, sorted, and then distributed at the April 11 cub scout meeting.  Scout accounts have been charged for hoodies and extra shirts ordered by families.

·         Leader name tags, update.  Matt received the leader name tags and has been distributing them to the leaders.

6) New Business

·         Request for CVCS Ultimate Auction donation, report.  Matt donated the contents of the basket that reportedly received a high bid of $270.  This will help fund the mission of Cedar Valley Catholic Schools.

·         Pop can drive shares for adults & scouts.  When covid impacted the pack in spring 2020 and scouts were not allowed to help with can drives, scout account shares of the proceeds were based on the adults that participated.  Now that scouts are helping with the can drives, the group has decided to base scout account shares on the participating scouts and adults (18+).  Siblings are welcome to help, but will not count towards scout account shares.

·         Bank account authorized persons.  The pack bank account at Veridian Credit Union currently has John Henry and Chris Klaren as authorized signatories.  As John Henry is no longer with the pack (his son crossed over to Troop 29), the group is authorizing 3 signatories for the account:  Matt Hennig, Chris Klaren, and Mike Treinen.  We will work with Veridian to make this change as soon as practical.

·         Quarterly Journey to Excellence review.  The criteria for Journey to Excellence was briefly reviewed, and we are making progress in areas we previously identified as opportunities for improvement (service projects, day camps).

7) Announcements      

·         Next parents meeting Monday, May 17, 2021 at 1850 Patio & Grill, meeting starts at 7:00 PM.

8) Adjournment - Upon having completed the evening’s business, the meeting was adjourned at 9:25 PM.

 

Respectfully Submitted,

Chris Klaren

April 19, 2021

 

Tabled items for future consideration:

·         Quarterly budget review – May

·         Quarterly Journey to Excellence review – July