Pack 3025 Parents Meeting

Monday, June 27, 2022, 7:00 PM

 

1) Meeting called to order

2) Attending:   Matt Bries, Matt Hennig, Chris Steies, Mike Treinen, Ron Wing

3a) Review previous meeting minutes – No concerns

3b) Approve agenda – Approved

4) Reports:

·         Cubmaster – No Cubmaster Report outside of commenting on a dignified Crossing Over ceremony.

·         Secretary

·         Review pack schedule for next 3 months – Reviewed. An item not appearing elsewhere on the agenda, and garnering discussion, was the fact that the next parents’ meeting is in August.

·         Treasurer

·         Pack financial report:  As of June 24, the pack’s accounts totaled $29,954.33, with sub accounts as follows:

             Cash accounts:

         Pack Accounts:

$7,642.40

checking

$14,636.66

general fund

$22,000.00

savings

$11,244.92

scout accounts

$0

cash

$3,760.82

campership fund

$311.93

council account

$311.93

unit account at scout office

 

Since the last parents meeting, we had income of $2159 in pop can receipts.  Expenses were $10 for awards, $194 in campout expenses, $105 in day camp reservations (reimbursed by scout accounts), and $50 for scout account reimbursements.

Unanimous agreement that pack finances look good, there is some question as to when we no longer need to grow the campership fund.
Additionally, there was some informal discussion about possible ways to reward our scouts for their fundraising. There was agreement that the pack should look at again purchasing Class B shirts, which would be after we know our fall registration. There was also discussion of possible destination trips, including perhaps Adventureland (and possibly camping there), Lost Island, or even a cabin trip to a destination. There was general agreement we should plan something special given the size of our accounts, and that it would properly be a reward for the fundraising efforts of our pack.

·         Quarterly budget review – next meeting.  No discussion.

·         Outdoor/activities

·         May 31 – Pack visit to John Deere Tractor & Engine Museum, report.  Unanimous agreement that this was a really positive experience for all involved. Josh Waddle mentioned to Mike a few days afterward that he is willing to do this again anytime.

·         July 9 - Cub Scout Day Camp at Ingawanis Adventure Base, 9am-5pm.  Register as individuals at https://mycouncil.winnebagobsa.org/Event/5003/Register.  Cost $60 each youth, $25 each adult, reimbursable from scout accounts.
There do not appear to be any current registrations, and at least a couple at the table are unable to go due to scheduling conflicts. There was a discussion of possibly replacing the 2023 summer pack campout with a coordinated effort to get our cub scouts signed up for one of the cub scout residence camps.

·         July 29-31 - Pack campout, Dolliver State Park, near Fort Dodge, update.  Chris Steies and Ron Wing will be heading out early that Friday to set up camp and prepare supper for Friday night. Chris will be getting out an email to the pack.

·         August 27 - Young Eagles flights, 8:00 am to noon, Waterloo Airport, ages 8-17, free!  There was unanimous agreement that this was a worthwhile event for anyone who could participate.

·         Advancement – advancement reports.  There was a comment that several Bears were short of their badge requirements and would need to complete them before school starts in order to receive their badges. Chris will be offering a catch-up opportunity at the July campout for those Bears who have requirements left to complete. Mike will follow-up with other den leaders as to status of advancement.

·         Service Projects – It was mentioned (later) that the UNI tailgate may be a 2022-23 service project.

·         Chaplain – Religious awards, update.  3 Bears have completed Light of Christ requirements and Mike signed off on 2 of those books. Chris Steies will get them to Fr. Scott for signatures. Mike will need to follow-up on Parvuli Dei.

·         Training – No discussion.

·         Equipment – Equipment is adequate at this time.

·         Fundraising – Pop cans, update

Date

#shares

$ total

$ bar pickup

$ shared

$ share avg

$ gen’l fund

Status

3/24/22

0

$476.74

$476.74

0

0

$476.74

final

4/4/22

30

$1,660.20

$94.44

$1,046.67

$34.79

$616.36

final

5/7/22

23

$1,022 est

0

$681 est

$30 est

$341 est

provisional

6/4/22

12

$1,191 est

0

$794 est

$66 est

$397 est

provisional

 

                                     Next can drive August 6, 2022

Consensus that giving families July off was a good idea.

·         Membership –

·         Roster, pre-crossover (change from May): 30 youth active (no change), 4 inactive; 12 adults active (no change), 0 inactive

Mike expressed concerns with drop-off and light membership in lower ranks. Matt said we are still one of the top packs in the council.

·         Recruiting – what are the plans? There is only one more parents meeting before school starts.  Fees for new scouts.

There was considerable discussion about recruiting. There was desire to do the campsite in front of St. Ed’s School again, but there is consensus that we need some kind of sign created to tie it to scouts and our recruiting events.

Everyone agreed that recruiting heavily depends on a mandatory-attendance, all-school assembly, and that we will work with the school towards that end. As an illustration of the problem with recent recruiting events and the need for a mandatory assembly, Matt Bries mentioned that his son did not know what scouting was and saw no reason to attend an optional informational event about it.

There was discussion about the teacher breakfast. Matt found it effective, Mike really didn’t and expressed disappointment and that it didn’t feel like teachers were encouraging scouting. The thought was that if we did breakfast, it should be with handouts containing talking points about scouting, to aid in teachers being able to encourage scouting, but…

There was also an idea that we show up for parents dropping off and/or picking up their children, similar to when coffee/hot cocoa is handed out, and we can hand out that plus a flyer (which would also be handed out at school) …and that this all be done, say, a week before the assembly event. Everyone agreed that this sounded like a good idea.

Everyone agreed that scouts wearing uniform the day of the assembly would be good, and we thought that we may call one or more scouts up, out of the assembly, to talk about their scouting experiences.

There was a concern about shoring up parent buy-in at the initial evening meeting, whether it be the weeknight of the assembly or the Sunday following.

There is desire to create a personalized flyer and a video that could be shown at our events and possibly embedded into our website.

All people agreed to try to gather pictures and draft some bullet points about what we have done and what should be emphasized in recruiting, to try to make it more effective, in the coming weeks, and Matt was going to look into someone doing a video (possibly Alexis).

All agreed there would be a more thorough and concrete discussion at the August meeting. Matt and Mike will get together before then to discuss the plan.

·         Pack activity plan for next year.  No discussion outside of recruiting (above)  and UNI tailgate (later).

·         Dues for next year beginning Sep 1 – No discussion at this time.

·         Round Table Update – no roundtables in June & July

5) Old Business

·         UNI Football tailgate  Mike explained that during the UNI game scouting tailgate this past fall, he mentioned to Laura Hayes that he would be willing to assist with the tailgate this coming season. Earlier this spring, Laura contacted Mike and asked if the pack could put it on, but she informed that there was zero budget. Mike expressed concern about the pack funding the event, but said that it could be a service opportunity and there might be an approach where we don’t really fund it, but can still help out and make it go better.
There was consensus that (a) the pack can help put the tailgate on as a service project; (b) the pack can offer to provide equipment to prepare food on (grill, griddle, stove – plus the gas in our tanks); (c) we could suggest to Laura that she invite people to bring their own food to the event if they wish, say, to grill meat or something like that; but (d) the pack would not fund food or other provisions as a “free for all” event.

6) New Business

·         None

7) Announcements      

·         Next parents meeting Monday, August 15, 2022 at 1850 Patio & Grill, meeting starts at 7:00 PM.

8) Adjournment – the meeting was adjourned at the conclusion of the evening’s business

 

Transcribed from notes provided by Michael Treinen.

Respectfully Submitted,

Chris Klaren

July 7, 2022

 

Tabled/planned items for future consideration:

·         Budget and activity proposals for Sep 2022-Aug 2023 - August

·         Quarterly Journey to Excellence review – August

·         Quarterly budget review – August