Pack 3025 Parents Meeting

Monday, November 14, 2022, 7:00 PM

 

1) Meeting called to order by Mike Treinen at 7:00 PM

2) Attending:   Chris Klaren, Sara Schaefer; Mike Treinen, Ron Wing

3a) Review previous meeting minutes – no concerns

3b) Approve/revise this meeting’s agenda – approved

4) Reports:

·         Cubmaster – comments in following items

·         Secretary

·         Review pack schedule for next 3 months.  Schedule reviewed, Mike will talk to Fr. Scott about Scout Sunday arrangements.

·         Health forms, youth & adults:  36 on-hand complete, 12 forms and/or insurance cards needed.  Reminders prior to upcoming meetings will continue to be emailed.

·         Journey to Excellence review – criteria were reviewed, opportunities for improvement were noted.

·         Treasurer

·         Pack financial report:  As of November 10, the pack’s accounts totaled $32,032.96, with sub accounts as follows:

             Cash accounts:

         Pack Accounts:

$9,584.33

checking

$15,485.49

general fund

$22,000.00

savings

$8,134.16

scout accounts

$0

cash

$4,084.81

campership fund

$448.63

council account

$3,099.87

recharter escrow

 

 

$780.00

popcorn escrow

 

 

$448.63

unit account at scout office

 

Since Oct 4, we had income of $952 in 2 pop can checks.  Expenses were $222 in reimbursements.  An invoice is forthcoming for the Swiss Army Knives awarded as part of completion of the Whittling Chip at the campout.

·         Quarterly budget review – postpone to December for a full 1st quarter report

·         Outdoor/activities

·         October 22 - Spooktacular, report.  No report

·         October 30 - Pack Halloween party, report.  The pack seemed to have a good time, very well attended.

·         Cabin campout, Ingawanis Adventure Base, Nov 11-13 – report.  It was a cold weekend.  Early setup worked good.  Kids had a blast.  48 youth and adults participated for the full or part of the weekend.  A number of scouts worked on their Whittling Chip in a class led by Matt Hennig, and were awarded their Whittling Chips and refurbished Swiss Army Knives.

·         December 18, Pack Christmas party, update.  Details to be determined and communicated.

·         Winter activity for Jan/Feb?  The group talked about bowling, possibly during the afternoon after Scout Sunday services.  Scouts would bowl for free, siblings and adults would need to pay for their bowling.

·         Pinewood Derby – do we want to set a date for 2023?  Mike will look for a date that works for both the pack and BMAP.

·         Advancement – no concerns at this point in time.

·         Service Projects – the pack did not have a service project at the campout

·         Chaplain – Religious awards, update.  Awards have been ordered, (5) Light of Christ and (3) Parvuli Dei

·         Training –

·         Equipment – The pack is in good shape with the equipment on hand.

·         Fundraising – Pop cans, update

Date

#shares

$ total

$ bar pickup

$ shared

$ share avg

$ gen’l fund

Status

8/6/22

20

$1,284 est

0

$856 est

$42 est

$428 est

provisional

9/10/22

19

$541 est

0

$361 est

$20 est

$180 est

provisional

10/1/22

21

$879 est

0

$586 est

$28 est

$293 est

provisional

11/5/22

13

$852 est

0

$568 est

$43 est

$284 est

provisional

 

                                     Next can drive December 3, 2022

·         Popcorn Sales - a family in the pack sold popcorn as their scout account fundraiser, $820 total.

·         Membership –

·         Roster:  35 youth active, 8 inactive (no change); 13 adults active, 1 inactive (no change)

·         Round Table Update – handouts from November

·         Rechartering for Jan-Aug this year only to conform to “program year” of Sep-Aug.  Fees will be prorated accordingly.

·         Pack accounts are not to use council group exemption number (GEN) for bank accounts.  Should use chartering organizations EIN.

 

5) Old Business

·         Canteens, update, no report.

·         Class B t-shirts, update.  We have 6 or 7 orange t-shirts and 3 or 4 green shirts that can be distributed to new scouts, depending on sizes.  Matt will work with a shirt vendor to have a new design for the December meeting.

·         Sign for scout garage – The group discussed several ideas and settled on the signs saying “No can & bottle drop off except during can drives”.  The church will be contacted for their review and input.

6) New Business

·         Recharter – we have 2 leaders that need to complete Youth Protection Training before we can complete our recharter in December.  They have been notified.

·         Scout dues assessed in September at the full calendar year will be reduced to reflect the upcoming 8 month recharter.  Funds will be retuned to scout accounts, and new scouts that paid by check or cash will have the choice of having the funds transferred to the scout accounts or refunded by check.

7) Announcements      

·         Next parents meeting Monday, December 12, 2022 at 1850 Patio & Grill, meeting starts at 7:00 PM.

8) Adjournment – Upon having completed the evening’s business, the meeting was adjourned at approximately 8:28 PM.

 

Respectfully Submitted,

Chris Klaren

November 18, 2022

 

Tabled/planned items for future consideration:

·         Quarterly Journey to Excellence review – March

·         Quarterly budget review – December

 

Pack Schedule

November 20 - Cub Scout meeting, 6:00 PM, St. Edward School gym

December 3 - Pop can collection fundraiser, 9:00-11am, St. Eds, Scout garage.  Volunteers please arrive at 8:30 to help set up.

December 4 - Cub Scout meeting, 6:00 PM, St. Edward School gym

December 12 - Parents meeting, 7:00 PM at 1850 Patio & Grill, 1850 W Ridgeway Ave #5.

December 18 - Cub Scout meeting, 6:00 PM, St. Edward School gym, pack Christmas party!

January 7 - Pop can collection fundraiser, 9:00-11am, St. Eds, Scout garage.  Volunteers please arrive at 8:30 to help set up.

January 8 - Cub Scout meeting, 6:00 PM, St. Edward School gym

January 16 - Parents meeting, 7:00 PM at 1850 Patio & Grill, 1850 W Ridgeway Ave #5.

January 22 - Cub Scout meeting, 6:00 PM, St. Edward School gym

February 4 - Pop can collection fundraiser, 9:00-11am, St. Eds, Scout garage.  Volunteers please arrive at 8:30 to help set up.

February 5 - Scout Sunday or Cub Scout meeting (TBD)

February 13 - Parents meeting, 7:00 PM at 1850 Patio & Grill, 1850 W Ridgeway Ave #5.

February 19 - Cub Scout meeting, 6:00 PM, St. Edward School gym

 

·         Pack financial report:  As of November 10, the pack’s accounts totaled $32,032.96, with sub accounts as follows:

             Cash accounts:

         Pack Accounts:

$9,584.33

checking

$15,485.49

general fund

$22,000.00

savings

$8,134.16

scout accounts

$0

cash

$4,084.81

campership fund

$448.63

council account

$3,099.87

recharter escrow

 

 

$780.00

popcorn escrow

 

 

$448.63

unit account at scout office

 

Since Oct 4, we had income of $952 in 2 pop can checks.  Expenses were $222 in reimbursements.

 

·         Fundraising – Pop cans, update

Date

#shares

$ total

$ bar pickup

$ shared

$ share avg

$ gen’l fund

Status

8/6/22

20

$1,284 est

0

$856 est

$42 est

$428 est

provisional

9/10/22

19

$541 est

0

$361 est

$20 est

$180 est

provisional

10/1/22

21

$879 est

0

$586 est

$28 est

$293 est

provisional

11/5/22

13

$852 est

 

$568 est

$43 est

$284 est

provisional

 

                                     Next can drive December 3, 2022

 

 

·         Round Table Update – report from November (from handout)

o   Rechartering for Jan-Aug this year only to conform to “program year” of Sep-Aug.  Fees are prorated accordingly.

o   Pack accounts are not to use council group exemption number (GEN) for bank accounts.  Should use chartering organizations EIN.