Pack 3025 Parents Meeting

Monday, April 17, 2023, 7:00 PM

 

1) Meeting called to order by Matt Hennig at approximately 7:00 PM

2) Attending:  Ashley Bridenburg; Matt Hennig; Chris Klaren; Mason Moore; John Nees; Josh Schmitt; Chris Steies; Mike Treinen; and Ron Wing

3a) Review previous meeting minutes – no concerns

3b) Approve/revise this meeting’s agenda – approved

4) Reports:

·         Cubmaster – Congratulations to our own Matt Hennig for being awarded the District Award of Merit for the River Valley district of the Winnebago Council.  Matt is very involved at the unit, district, and council level to help make scouting a great experience for everyone involved.

·         Secretary

·         Review pack schedule for next 3 months.  The July 8 can drive has been rescheduled to July 1, and the June 4 pack meeting will be repurposed for Crossover for our Webelos 2 scouts.

·         Health forms, youth & adults:  37 on-hand complete, 9 forms and/or insurance cards needed.  Reminders prior to upcoming meetings will continue to be emailed.

·         Treasurer

·         Pack financial report:  As of April 16, the pack’s accounts totaled $32,170.58, with sub accounts as follows:

             Cash accounts:

         Pack Accounts:

$9,854.05

checking

$16,912.42

general fund

$22,000.00

savings

$11,211.29

scout accounts

0.00

cash & checks

$3,730.34

campership fund

$316.53

council account

$316.53

unit account at scout office

 

Since March 2, we had income of $1924 in 3 pop can checks.  Expenses were $188 for reimbursements from scout accounts, $103 in campout expense reimbursements, and $68 for advancement awards.  Our can redemption center owes the pack $892 for 2 truckloads of returnables from March 23 through Apr 4.

·         Council rechartering fees effective Sep 1, 2023.  The council is implementing a new council recharter fee, $50 per youth and $25 for registered adults to raise funds for council operations.  This is in addition to national recharter fees of $75 per youth and $45 per registered adult.  (New scouts also are charged an additional $25 “joining fee”.)  Had this been in place at our last Jan 1 recharter, it would have increased our $2895 annual fee an additional $1875, for a total of $4770.  Matt commented that the Winnebago Council was one of the last councils to impose this type of fee.

·         Outdoor/activities

·         March 29 – Pinewood Derby, report.  We had good participation, with 2 more scouts than last year.  The derby went very smoothly, with many thanks for those that helped during setup and track prep, during the race, and afterwards for tear-down.  About $300 in parts will be ordered to repair some known issues and have critical spare parts for upcoming years.  There was some discussion on changing the awards structures for next year and this will be brought up for further discussion in the fall.  Suggested changes include Awarding 1st through 10th place overall, 1st through 3rd place for Best In Show, and eliminating den and top speed trophies.

·         May 12-14 – Pack campout, update.  The campout will be held at Rock Creek State Park near Kellog, IA.  The campsite and shlter spaces have been reserved and meal assignments were made at this meeting.  Cost is $20 per participant, payable by scout accounts or cash.  Complete information can be found at http://pack3025waterloo.org/documents/SpringCampout2023May12-14.htm.

·         Summer activity – rain gutter regatta info.  After some investigation and discussion, the committee decided to not pursue this activity during the summer as some past experiences have been underwhelming.

·         Advancement –

·         Crossover for Webelos 2 scouts – John Nees reported that June 4 works for Troop 29 and the den will be ready to cross over at that time.  Arrow kits and engraved plaques will be ordered for each of the 6 scouts.

·         Service Projects – Scout Sunday and New Fire participants.  Mike will prepare a list of participants for each event to update our pack records.

·         Chaplain – Religious awards, update.  Some emblems have been awarded, and others will be awarded as requirements are completed.

·         Training – Ashley Bridenburg completed BALOO (Basic Adult Leader Outdoor Orientation) and Safe Swim Defense training.  Matt is looking for adults to be trained in NRA safety courses to help at the shooting ranges at Camp Ingawanis.  Help can be in the forms of trained helpers, Range Safety Officers, etc.

·         Equipment – No equipment is needed for upcoming campouts, although the vent lid on the camper needs repair or replacement.  The pack could use some cones to help manage traffic at pop can drives, as the short 12” cones are not effective.  Mike has located 28” traffic cones, with the least expensive being $15 each for 25.  The group approved the purchase and hopes to have them in time for the May can drive.

·         Fundraising – Pop cans, update

Date

#shares

$ total

$ bar pickup

$ shared

$ share avg

$ gen’l fund

Status

1/7/23

16

$798.68

$126.80

$532.45

$33.28

$393.03

final

2/4/23

6

$768.36

$187.04

$548.67

$85.37

$443.16

final

4/1/23

25

$1755 est

0

$1170 est

$46 est

$585 est

provisional

 

                                     Next can drive May 6, 2023

Average time for the last 3 pop can checks from pickup to check received is 55.8 days, with a high of 65 days and a low of 43.

·         Membership –

·         Roster:  35 youth (+3 from last month), 12 adults (+1 from last month)

·         Round Table Update – report from March and April.  No one from the pack attended and round table materials will be picked up from the scout office.

5) Old Business

·         Canteens, update.  Chris Steies reported that the collapsible canteens only allowed very limited graphics.  The groups discussed the constraints, and Chris will come back next month with some other options.

·         Class B t-shirts – update.  Matt will email pack families with order forms to get sizes for the shirts and allow orders for hoodies and additional shirts.  One shirt will be provided free by the pack to all scouts and registered adults.  All information must be returned to Matt no later than May 1.

6) New Business

·         Recruiting – Matt will start having discussions with St. Edward School leadership about scheduling recruiting assemblies in early September.

7) Announcements

·         Next parents meeting Monday, May 15, 2023 at 1850 Patio & Grill, meeting starts at 7:00 PM.

8) Adjournment – Upon having completed the evening’s business, the meeting was adjourned at approximately 8:30 PM.

 

Respectfully Submitted,

Chris Klaren

April 19, 2023

 

Tabled/planned items for future consideration:

·         Quarterly Journey to Excellence review – June

·         Quarterly budget review – June

·         Pinewood Derby awards changes - October