Pack 3025 Parents Meeting

Monday, June 12, 2023, 7:00 PM

 

1) Meeting called to order by Mike Treinen at 7:00 PM

2) Attending:  Chris Klaren; Mason Moore; Mike Treinen; and Ron Wing

3a) Review previous meeting minutes – no concerns

3b) Approve/revise this meeting’s agenda – approved

4) Reports:

·         Cubmaster

·         Pack leadership discussion:  The pack is in need of a Webelos 1 den leader as the current den leader is not continuing with scouting.  This is in addition to the previously announced opening for the pack cubmaster.  The group discussed various options and will be following up to make sure we have leadership continuity in the pack.

·         Secretary

·         Review pack schedule for next 3 months.  The September 24 pack meeting has been moved to September 17.  WE need to schedule a recruiting night for the pack, preferably Thursday September 7 or 14, if we can arrange a school assembly on the 5th or 14th.  Matt Hennig to follow up.

·         Quarterly Journey to Excellence review – no significant changes since the last review- there have been no significant changes since the last review.

·         Treasurer

·         Pack financial report:  As of June 11, the pack’s accounts totaled $31,570.60, with sub accounts as follows:

             Cash accounts:

         Pack Accounts:

$9,397.06

checking

$17,289.41

general fund

$22,000.00

savings

$11,316.17

scout accounts

0.00

cash & checks

$2,791.48

campership fund

$173.54

council account

$173.54

unit account at scout office

 

Since April 16, we had income of $1907 in 3 pop can checks and $50 in registration fees.  Expenses were $1531 for the pack t-shirts & hoodies, $450 for campout supplies, $164 for the scout garage pop can signs, $98 for reimbursements from scout accounts, $100 in new member registrations, and $298 for advancement & awards.  Our can redemption center owes the pack $900 for 2 truckloads of returnables from May 30 through June 1.

·         Quarterly budget review:  The pack general fund is approx.. $350 above the budget projection.  Rechartering in August will impact the budget negatively by about $900 as it was not anticipated in the original budget.  However, it will not be due again until August 2024 instead of the previous rechartering schedule of December.

·         Outdoor/activities

·         July 21-23 – Pack campout, update.  We are trying once again for Rock Creek State Park after being rained out in May.  Mike will reserve the shelter and campsite, and will be emailing the pack with the details.

·         Advancement –

·         June 4, Crossover for Webelos 2 scouts, report.  Went very well with a nice ceremony for our oldest scouts.  6 boys crossed over, and 4 of them will be joining a scout troop.  Congratulations to our newest Arrow of Light Scouts!

·         Service Projects – The pack will make plans to retire old United States flags at the campout.  Please contact the pack if you know of any in poor condition that need to be disposed of.

·         Chaplain – Religious awards, update.  Most have been completed, others are still working on theirs.

·         Training – Please take the online Safe Swim Defense training before our July campout.

·         Equipment – Mason and Ron will look at the trailer to see what improvements are needed.

·         Fundraising – Pop cans, update

Date

#shares

$ total

$ bar pickup

$ shared

$ share avg

$ gen’l fund

Status

4/1/23

25

$1945.48

$190.04

$1170.29

$46.81

$775.19

final

5/6/23

19

$1493 est

0

$995 est

$52 est

$498 est

provisional

6/3/23

15

$944 est

0

$629 est

$42 est

$314 est

provisional

 

                                     Next can drive July 1, 2023

Average time for the last 3 pop can checks from pickup to check received is 23.5 days, with a high of 27 days and a low of 20.

·         Membership –

·         Roster:  37 youth/33 active) (-1 from last month), 12 adults/11 active (no change)

·         Recruiting, planning.  As described previously, we need to get with St. Edward School and council staffs to plan for our fall recruiting.  Proposed dates, if possible, are send fliers home during week of Sep 1, school assembly for “kid talk” by council rep on Tues Sep 5, and recruiting night in the gym Thurs Sep 7.  Holding recruiting on a week night will allow the pack to use our regular Sunday meetings more effectively for organizing the dens and working on rank requirements.  Last year we lost most of our September meetings to recruiting efforts that put the dens behind throughout the year.

·         Proposed fees for current and new scouts.  Fees for current and new scouts for the year beginning Sep 1 are shown in the table at the end of these meeting minutes.  Fees for new and most current scouts are $124 for the year.  Webelos 2 that do not need handbook are $24 less.  The pack general fund is picking up half of the $50 council program fee for everyone, as well as the $25 joining fee for new scouts. The optional Scout Life magazine is an extra $15.  Scout accounts will be debited in early July.

·         Round Table Update – Round tables are not scheduled for June and July.

5) Old Business

·         Canteens, update:  no report

·         Class B t-shirts:  T-shirts and hoodies were received and distributed at the previous pack meeting.  Contact Matt Hennig if you have not picked yours up yet.  Each scout and registered adult receives a free shirt provided by the pack.  Scout accounts were debited for hoodies and extra shirts ordered by families.

·         Scout garage signs to not drop off cans & bottles, report.  The magnetic signs were ordered and received for the scout garage roll-up door.  They stick to the steel plate installed on the door by St. Eds, and are very noticeable to anyone close to the building.

·         Recharter, update.  The roster is being examined and changes made as necessary.  We will very likely submit the recharter package the last week in August.

6) New Business

·         Den Advancement – Dens will be advanced one level in scouting in August (example, Tigers to Wolves).

7) Announcements

·         Next parents meeting Monday, July 17, 2023 at 1850 Patio & Grill, meeting starts at 7:00 PM.

8) Adjournment – Upon having completed the evening’s business, the meeting was adjourned at approximately 8:32 PM.

 

Respectfully Submitted,

Chris Klaren

June 18, 2023

 

Tabled/planned items for future consideration:

·         Proposed budget for Sep 2023 through Aug 2024 – July

·         Quarterly Journey to Excellence review – September

·         Quarterly budget review – September

·         Pinewood Derby awards changes - October

 

 

 

 

new scouts

current:

Tiger, Bear, Wolf Web 1

Web 2 (no hand-book)

Annual BSA Registration

$75

$75

$75

New Member Joining Fee ($25 one-time)

$25

$0

$0

Winnebago Council Program Fee

$50

$50

$50

Handbook

$24

$24

$0

Pack 3025 New & Current Member Rebate

 

-$50

-$25

-$25

TOTAL

$124

$124

$100

Scout Life, $15/yr (optional)

$15

$15

$15

TOTAL WITH SCOUT LIFE

$139

$139

$115