Pack 3025 Parents Meeting

Monday, July 17, 2023, 7:00 PM

1850 Patio & Grill, 1850 W Ridgeway Ave #5, Waterloo

1) Meeting called to order by Mike Treinen at 6:58 PM

2) Attending:  Ashley Bridenburg; Chris Klaren; Mason Moore; Mike Treinen; and Ron Wing

3a) Review previous meeting minutes – no concerns

3b) Approve/revise this meeting’s agenda – approved

4) Reports:

·    Cubmaster

·         Pack leadership update:  Zane Schaefer is willing to give it a shot as Webelos 1 den leader.  We are still looking for someone to step up as cubmaster.

·    Secretary

·         Review pack schedule for next 3 months.  Schedule was reviewed with no changes made.  Recruiting events and council events will be added as information about them is available.

·         Dens will be advanced in Scoutbook to the next level in early August.  Scouts not having advanced to the next level may continue to work on needed advancement requirements.

·     Treasurer

·         Pack financial report:  As of July 16, the pack’s accounts totaled $29,328.43, with sub accounts as follows:

             Cash accounts:

         Pack Accounts:

$9,397.06

checking

$17,393.53

general fund

$22,000.00

savings

$4,888.68

scout accounts

0.00

cash & checks

$3,698.35

campership fund

$92.87

council account

$3,255.00

recharter escrow

$92.87

unit account at scout office

 

Since June 11, we had income of $1958 in 3 pop can checks.  Expenses were $3576 for scout account transfers to Troop 29, $321 for scout account reimbursements, $103 for campout reservations, $80 for pinewood derby track parts, and $41 for advancement & awards.  Our can redemption center owes the pack $846 for 1 truckload of returnables from July 5.

·         Dues for 2023-2024 school year have been deducted from scout accounts.  As a result, 13 scout accounts are now negative for a total of -$1380, and emails will be sent asking to make needed payments or other arrangements before rechartering is complete,

·         Budget proposal for Sep 2023 – Aug 2024.  A proposal was reviewed with $14,188 of total income, and $14,228 of expenses.  As the income was a conservative estimate, the group approved the proposal.  Contact Chris Klaren if you are interested in the specifics.

·     Outdoor/activities

·         July 21-23 – Pack campout, update.  Approx. 20 scouts and adults are planning to attend.  At this time the weather forecast is very good.

·     Advancement – Some dens have completed their requirements, the others are finishing up.

·     Service Projects – the pack will do some cleanup at the campout as a service project.

·     Chaplain – Religious awards, update.  Parvuli Dei workbooks should be completed and turned in by the campout.

·     Training – no report

·     Equipment – the trailer will be reviewed for potential internal lighting upgrades.

·     Fundraising – Pop cans, update

Date

#shares

$ total

$ bar pickup

$ shared

$ share avg

$ gen’l fund

Status

5/6/23

19

$1493.92

$198.76

$995.95

$52.42

$696.73

final

6/3/23

15

$951.68

$63.15

$634.45

$42.30

$380.38

final

7/1/23

9

$992 est

0

$661 est

$73 est

$331 est

provisional

 

                                     Next can drive August 5, 2023

Average time for the last 4 pop can checks from pickup to check received is 25.8 days, with a high of 29 days and a low of 23.

 

·         Popcorn sales – while the pack does not fund its activities with popcorn sales, families wanting to sell popcorn should contact Chris Klaren to make arrangements.  As in past years, all profit from popcorn sales will go to the accounts of the scouts that sold the popcorn, usually about 27% of sales.

·     Membership –

·         Roster:  33 youth/27 active) (-4 from last month), 12 adults/10 active (no change)

·         Recruiting, what’s the plan?  Matt will work with St. Edward school and the council to set up the dates proposed at the last parents meeting:  Proposed dates, if possible, are send fliers home during week of Sep 1, school assembly for “kid talk” by council rep on Tues Sep 5, and recruiting night in the gym Thurs Sep 7.  Holding recruiting on a week night will allow the pack to use our regular Sunday meetings more effectively for organizing the dens and working on rank requirements.  Last year we lost most of our September meetings to recruiting efforts that put the dens behind throughout the year.

·         The council is planning some type of pinewood derby activity for new scouts joining in the early part of the school year.

·         After this meeting where we had set our upcoming budget, pack leadership received notice from the council that youth fees are being raised $5 per youth, from $75 to $80, and registered adults from $45 to $60.  Communication between senior pack leadership reached agreement to use pack funds for this increase this year only, leaving last month’s published rates unchanged for the upcoming school year.

·     Round Table Update – no round table in July

5) Old Business

·     Canteens, update.  No report

·     Recharter, update.  The pack is scheduled to recharter sometime in the second half of August.

6) New Business

·     No new business was brought forth.

7) Announcements

·     Next parents meeting Monday, August 14, 2023 at 1850 Patio & Grill, meeting starts at 7:00 PM.

8) Adjournment – Upon having completed the evening’s business, the meeting was adjourned at approximately 8:13 PM.

 

Respectfully Submitted,

Chris Klaren

July 21, 2023

 

Tabled/planned items for future consideration:

·     Quarterly Journey to Excellence review – September

·     Quarterly budget review – September

·     Pinewood Derby awards changes - October