Pack 3025 Parents Meeting

Monday, July 15, 2024, 7:00 PM

1850 Patio & Grill, 1850 W Ridgeway Ave #5, Waterloo

1) Meeting called to order by Matt Kauten at 6:59 PM

2) Attending:  Ashley Bridenburg; Matt Kauten; Chris Klaren; Nathan Leonard; Mason Moore; Mike Treinen; Brock Weliver

3a) Review previous meeting minutes – no concerns

3b) Approve/revise this meeting’s agenda – approved

4) Reports:

·         Pack Leadership Update – 3 open positions: secretary, treasurer, and charter organization representative.  Position descriptions can be found at http://www.scoutingbsa.org/programs/cubscouts/Cub_Scout_Unit_Structure.pdf pages 3 and 4, and https://filestore.scouting.org/filestore/pdf/511-421(16)_WEB.pdf.  Mike will contact potential candidates for some or all of these positions.  Chris is creating a list of currently performed activities for these 3 positions.

·      Cubmaster – no report

·      Secretary

·         Review pack schedule for next 3 months.  September recruiting events were added to the calendar.

·         Health forms:  everyone attending the campout needs to have a current health form (less than 1 year old) submitted to the pack

·         Quarterly Journey to Excellence review - Halfway through the calendar year scoring has been completed for many of the criteria, yielding a bronze level.  The recruiting and advancement sections will be evaluated as the year continues to progress.

·         Treasurer

·         Pack financial report:  As of July 14, the pack’s accounts totaled $30,144.05, with sub accounts as follows:

             Cash accounts:

         Pack Accounts:

$8,012.66

checking

$16,979.37

general fund

$22,000.00

savings

$9,847.13

scout accounts

0.00

cash & checks

$3,186.16

campership fund

$131.39

council account

$131.39

unit account at scout office

 

Since June 16, the pack received income of $892 in 2 pop can checks.  Expenses were $686 for scout account reimbursements, $510 for registration for 3 new adult leaders and renewal expenses, $55 for July campsite reservations, and $24 for a handbook.  Our can redemption center owes the pack $2084 for 3 truckloads of returnables from June 11 through July 10. 

At next month’s meeting the group will review the potential need for 2 signatures on all checks written by the pack.

·         Next year budget planning, Sep2024 – Aug2025.  The group reviewed and approved a proposed budget and cash flow for the next program year.  Using a very conservative income from can drives, the budget predicts a positive $2000 increase in cash at the end of Aug 2025.

·         Pack campership fund balance – The current campership fund balance has grown to $3186 over the past years due to scout accounts forfeited due to scouts quitting cub scouts or not continuing into Scouts USA.  Due to no usage in the last several years and very little usage prior, the group agreed to reduce its balance to $1000 and transfer the balance of the funds to the general fund.

·      Outdoor/activities

·         July 19-21 Summer campout @ Backbone State Park, planning update.  As of Jul 15, 6 families are planning to attend.  Mike has arranged for a tour of the Manchester fish hatchery Saturday.

·      Advancement – there was no formal report, but a review of the records show that all active scouts have advanced to their new rank.

·      Service Projects – none reported

·      Chaplain – Religious awards, no update.  Mike Treinen’s new role with the pack will be the positions of pack chaplain and committee member.

·         Training – no Cub Scout leader training on council calendar for the next 6 months.  A number of new leaders have expressed interest in BALOO (Basic Adult Leader Outdoor Orientation) training.

·      Equipment – no concerns at this time

·      Membership

·      Roster:  26 youth/20 active, 11 adults/10 active.

·         Recruiting – planning update:  Recruiting events have been added to the calendar as noted above.  More information TBD.

·         Program plan for upcoming year – The group reviewed and approved a program plan for the upcoming cub scout year.

·         Fundraising – Pop cans, update

·         Date

#shares

$ total

$ bar pickup

$ shared

$ share avg

$ gen’l fund

Status

5/4/24

13

$1264.30

$470.60

$534.38

$41.11

$470.60

final

6/1/24

16

$927 est

$0

$618 est

$38.63 est

$309 est

provisional

7/6/24

18

$1268 est

$0

$845 est

$46.96 est

$423 est

provisional

 

                                     Next can drive August 3, 2024

Time for the last 2 pop can checks from pickup to check received averaged 46 days, with a high of 48 and a low of 44 days.

·         Monday bar pickup sign-up sheets – Nathan is creating a sing-up sheet for Monday bar can and bottle pick up.  Up until now the task has fallen upon two or 3 people in the pack, with all proceeds going to the pack.  The sign up sheet will open it up to all parents in the pack, and $20 per week will be split between parents making the pickups for their scouts’ accounts.  The group approved a 2 month trial after which the results will be reviewed for further consideration.

·         Do we want to sell popcorn this fall?  The group elects to not sell popcorn as a pack fundraiser.  However we are happy to offer it to families who wish to participate, with all of the proceeds (usually 27% of sales) credited to their scout accounts.  Contact Chris Klaren or Nathan Leonard if you are interested in selling popcorn.

·         Round Table Update – no round table in July

5) Old Business

·         Revisit membership fees for upcoming school year.  It was recently learned that national is no longer imposing the $25 joining fee for new scouts.  After discussion, the group decided that the pack will contribute $50 for new scouts joining the pack and current scouts renewing.  This will result in net fees of $99 for new and current scouts.  The fee breakdown is:  $85 national renewal fees + $50 council activity fee + $24 handbook - $50 pack contribution = $99 total fees.  An additional $15 will be charged to those scouts receiving scout life magazine.

6) New Business

·         Renewal –how are payments going to work.  Renewal (used to be called recharter) is a new process that we are learning to manage.  We have performed a few experiments to see how the system works, and currently believe that pack renewal of scouts and leaders is the best way to proceed.  Chris will send emails to all pack families on how we would like families to use the system as we go through the process, and scout accounts will be charged accordingly.

7) Announcements

·         Next parents meeting Monday, August 13, 2024 at 1850 Patio & Grill, meeting starts at 7:00 PM.

8) Adjournment – Upon having completed the evening’s business, the meeting was adjourned at approximately 9:09 PM.

 

Respectfully Submitted,

Chris Klaren

July 19, 2024

 

Tabled/planned items for future consideration:

·      Quarterly budget review – September

·      Quarterly Journey to Excellence review – October

·      Review of bar pickup sign up sheet - October