Pack 3025 Parents Meeting

Monday, August 12, 2024, 7:00 PM

1) Meeting called to order by Chris Klaren at 6:57 PM

2) Attending:  Ashley Bridenburg; Chris Klaren; Nathan Leonard; Mason Moore; Mike Treinen; Brock Weliver; guest: Gail Lewis

3a) Review previous meeting minutes – no concerns

3b) Approve/revise this meeting’s agenda – approved

4) Reports:

· Pack Leadership Update – Volunteers have been provisionally identified to fill the treasurer and charter organization representative positions. Still seeking a new secretary for the pack.

· Cubmaster – comments made as part of other agenda items

· Secretary

· Review pack schedule for next 3 months. The Aug 18 pack meeting was cancelled and the Halloween party scheduled for the Oct 20 pack meeting.

· Treasurer

· Pack financial report: As of August 11, the pack’s accounts totaled $26,877.58, with sub accounts as follows:

Cash accounts:		Pack Accounts:
$4,746.19	checking	$19,500.69	general fund
$22,000.00	savings	$4,685.50	scout accounts
0.00	cash & checks	$1,000.000	campership fund
$131.39	council account	$131.39	unit account at scout office
		$1,560.00	renewal escrow account

Since July 14, the pack received income of $1026 in 1 pop can check and $20 in cash at the can drive. Expenses were $3603 to transfer 5 crossover scout accounts to Troop 29, and $380 for reimbursable campout expenses for food & supplies. Scout accounts were debited a total of $1560 and transferred to the pack renewal escrow account which will be needed later this month. Our can redemption center owes the pack $2479 for 5 truckloads of returnables from July 10 through August 8.

· Outdoor/activities

· July 19-21 Summer campout @ Backbone State Park, report. A relatively small group of 9 children and 6-7 parents enjoyed a great weekend of weather and activities. Lots of help at mealtime made for easy work for all involved.

· November cabin campout, planning. Nov 8-10 is scheduled for the campout and Chris will reserve the 5 cabins at Ingawanis for the pack’s use.

· Advancement – Last year’s Tiger den will be completing their work for advancement very soon.

· Service Projects – no report

· Chaplain – Religious awards, update. This year’s Bear den has a few requirement to complete for their Light of Christ award.

· Training – BALOO training Sep 27-28 at Ingawanis. No other Cub Scout leader training on council calendar for the next 6 months

· Equipment – a few parts are needed for the Blackstone grills, and some new long utensils are needed. Brock will pick these up.

· Membership

· Roster: 26 youth/18 active, 11 adults/10 active.

· Recruiting – planning update. Events are on the calendar. All leaders, if possible, please plan to attend the Tuesday recruiting night to meet with parents and conduct activities for the kids.

· Fundraising – Pop cans, update

date	#shares	$ total	$ bar pickup	$ shared	$ share avg	$ gen’l fund	status
6/1/24	16	$1025.60	$$98.60	$927.00	$38.63	$407.60	final
7/6/24	18	$1268 est	$0	$845 est	$46.96 est	$423 est	provisional
8/3/24	13	$1067 est	$0	$711 est	$54.72 est	$356 est	provisional
Next can drive September 7, 2024

Time for the last 1 pop can check from pickup to check received of 43 days.

· Round Table Update – Matt & Brock attended the August round table that had a heavy emphasis on recruiting and on having current health forms for youth and leaders at all scout events.. Matt’s summary follows at the end of these minutes.

5) Old Business

· Renewal – update. We have some negative scout accounts as a result of being debited for next year’s national and council fees. The families of these scouts are being contacted to ascertain their commitment to continuing scouting in the next school year.
We think we have a handle on how the new online renewal process should work. This will be put to the test before the end of this month.

6) New Business

· No new business was discussed.

7) Announcements

· Next parents meeting Monday, September 16, 2024 at 1850 Patio & Grill, meeting starts at 7:00 PM.

8) Adjournment – Upon having completed the evening’s business, the meeting was adjourned at approximately 8:14 PM.

Respectfully Submitted,

Chris Klaren

August 13, 2024

Tabled/planned items for future consideration:

· Quarterly budget review – September

· Quarterly Journey to Excellence review – October

· Review of bar pickup sign up sheet - October

From: Matthew Kauten
Sent: Friday, August 9, 2024 10:13 PM
Subject: Pack 3025 - Parents Meeting - Round Table Meeting Notes

Hello, as mentioned in my last email I will be unable to attend the next parents meeting. I was able to attend the Round table meeting with Brock on Thursday. I typed out some notes from the round table meeting that can be discussed in the Round Table meeting portion of the agenda during the parents meeting Monday in my absence.

Round Table Meeting Notes

• Recruitment was discussed and the council mentioned it is a high priority for the council and national to increase membership this year and find ways to improve recruitment. National will be advertising on Facebook and social media platforms. They emphasized that packs should have strong website and Facebook page. This can help for recruitment and helping parents get the information they need related to pack activities and functions. They provided web links and resources for with videos and other material you can put on your website for recruitment.
  
  I think we have a good website but it could use a new design and some general updates and modernization. I think we could also benefit from having a private Facebook group. I mentioned to Brock after the round table meeting that I currently work in web development at my employer and I feel like this would be a perfect opportunity for me to assist the pack in additional to my role as Committee Chair. If everyone on the committee approves, I could look into areas of improvement on our website, giving it a design overall facelift, and also create a Facebook group for the pack. There is also a web master training for leaders that I would be willing to complete on the myscouting website.
  
  In addition, they discussed possible ways to increase recruitment beyond visiting schools. One option they discussed was advertising our recruitment/sign up day using custom yard signs that could be given to scout families to place in there yard. This could be seen by friends and family, or people walking around neighborhoods. Brock mentioned that maybe we could also put up a sign during can drive days to try to promote recruitment and sign ups. Another possibly I thought of is we could have flyers printed with information as well. If any families are dropping off cans and wanted more information or knew someone who might want to join we could provide them with a flyer. Possibly something we could budget for this year? 
  
  Another point they brought up was that it might be a good idea to have planned activities during your recruitment/sign up day. Maybe Gaga Ball? Kick Ball? Other Games? Mini Scavenger Hunt?
• The Camp Ingawanis Centennial Camporall was discussed and they wanted to encourage pack to participate and encourage scouts to attend. Since it is the 100 year anniversary it will be much bigger event with quite a few additional activities. Activities and events are listed here: https://s3.amazonaws.com/storage.winnebagobsa.org/event/docs/5315/iab_weekend_program_guide_sheet_v3.pdf
  
  We probably want to decide if we are registering as a group or if we will be encouraging scouts and families to register individually. There is also a Saturday day-camp that doesn't involve overnight stay. Registration ends September 13th. Event is on the weekend of Friday, October 4, 2024 at 2:00pm to Sunday, October 6, 2024 at 12:00pm. https://mycouncil.winnebagobsa.org/Event/5315/Register
• Registration was also discussed, many packs were frustrated with the online registration process this year and how it had been confusing and hard to use for the packs and the parents registering. The council mentioned they will take this feedback and pass it to national. Fees were also brought up as a discussion, many packs and troops shared their frustration with the $50 council fee and in particular the leader fees.
• They emphasized the importance of health forms. The council reiterated the importance of getting health forms for all cub-scouts and leaders and always ensuring they are available for review. Apparently they will be doing periodic checks at scouting events.