Pack 3025 Parents Meeting

Monday, September 16, 2024, 7:00 PM

 

1) Meeting called to order by Committee Chair Matt Kauten at 7:00 PM

2) Attending:  Matt Kauten; Chris Klaren; Nathan Leonard; Mason Moore; Brock Weliver

3a) Review previous meeting minutes – no concerns

3b) Approve/revise this meeting’s agenda – approved

4) Reports:

·      Pack Leadership Update – Update on open positions: Holly Mastin of Troop 29 will serve as Charter Organization Representative for both the troop and the pack.  Nathan Leonard has agreed to serve as interim secretary for the time being.  There was some discussion regarding treasurer, and the group will pursue at least one lead.  Matt Kauten has agreed to manage the pack website, and is investigating potential web host options.

·      Cubmaster – Last Sunday, the pack had its first meeting of the school year with good turnout among primarily the younger dens.

·      Secretary

·         Review pack schedule for next 3 months.  The schedule was reviewed and no changes were made.

·         Health forms – Matt or Brock will mange the health forms for the coming year, distributing them at the next pack meeting.  Mason will purchase a locking box to securely store the health forms in the pack trailer.

·         Treasurer

·         Pack financial report:  As of September 15, the pack’s accounts totaled $24,997.62, with sub accounts as follows:

             Cash accounts:

         Pack Accounts:

$2,589.19

checking

$18,064.22

general fund

$22,000.00

savings

$5,524.97

scout accounts

0.00

cash & checks

$1,000.000

campership fund

$408.43

council account

$408.43

unit account at scout office

 

Since August 11, the pack received income of $1451 in 2 pop can checks.  Expenses were $2869 for annual renewal, $436 for handbooks for the new cub scout year, $175 for cabin reservations for the November campout, and $13 for office supplies for health form organization.  Our can redemption center owes the pack $2024 for 3 truckloads of returnables from August 5 – September 12.

·         Quarterly budget review – The group reviewed the last cub scout year (9/1/23-8/31/24) finances.  Total income was $3400 above budget; total expenses $2400 above budget (this included the much appreciated trailer upgrade for $1280); resulting in a positive cash flow of $1000 for the year vs a -$40 budget.  The pack continues to be in good financial shape, and nearly all of that can be attributed to our successful monthly can drive.

·      Outdoor/activities

·         November cabin campout, planning.  The trailer needs to be organized before the campout.  Mason and Nathan will do this before the campout.

·      Advancement – handbooks have been purchased for current scouts and will be distributed at the next pack meeting.

·      Service Projects – none currently planned, although there might be an opportunity at the November campout.

·      Chaplain – no report

·         Training – BALOO training Sep 27-28 at Ingawanis appears to have been dropped, as it no longer on the schedule.  However, BALOO is being offered by the Hawkeye Area Council Sep 27-28 at Camp Howard H. Cherry near Central City, IA.  Register at https://mycouncil.hawkeyebsa.org/Event/4935.  There is no other Cub Scout leader training on our council calendar for the next 6 months

·      Equipment – refer to previously mentioned trailer organization.

·      Membership

·         Roster:  17 youth/17 active, 10 adults/10 active.

·         Recruiting – report.  8-10 families attended and we have two youth and one adult application waiting for payment.  Matt reported that 6 Kingsley families applied on my.scouting.org and he is following up with them.

·      Fundraising – Pop cans, update

Date

#shares

$ total

$ bar pickup

$ shared

$ share avg

$ gen’l fund

Status

7/6/24

18

$1441.35

$173.30

$845.37

$46.96

$595.98

final

8/3/24

13

$1067 est

$0

$711 est

$54.72 est

$356 est

provisional

9/7/24

10

$1350 est

$0

$900 est

$90.00 est

$450 est

provisional

Next can drive October 5, 2024

Time for the last 3 pop can checks from pickup to check received ranged from 41 to 43 days.  The group reviewed a chart showing an increasing lag time for receipt of checks after cans and bottles are picked up.  Nathan will share this information with our redemption partner.

·         Round Table Update – Matt commented that there was discussion around health forms and that they need to be physically available at all scouting events.  Additional discussion around unit fundraising (popcorn and other methods), and renewal (we were the only unit in attendance that completed renewal).

5) Old Business

·         Renewal – report.  The pack completed renewal Aug 25, and the roster under Membership above reflect the numbers renewed.

6) New Business

·         Pack t-shirts – Mason will contact the supplier of our last run of shirts to determine a minimum order size for shirts for this fall.

·         Chris will begin transferring cub scout stuff that has accumulated in the last 9 years.  This includes pinewood derby trophies, trophy parts, car parts, inspection gaging, and some used cub scout clothing.  Electronic files will be transferred to zip files and uploaded to the website, with URLs communicated to pack leaders.

7) Announcements

·         Next parents meeting Monday, October 14, 2024 at 1850 Patio & Grill, meeting starts at 7:00 PM.

8) Adjournment – Upon having completed the evening’s business, the meeting was adjourned at approximately 8:22 PM.

 

Respectfully Submitted,

Chris Klaren

September 17, 2024

 

Tabled/planned items for future consideration:

·      Quarterly Journey to Excellence review – October

·      Quarterly budget review – December