Pack 3025 Parents Meeting

Monday, February 17, 2025, 7:00 PM

1850 Patio & Grill, 1850 W Ridgeway Ave #5, Waterloo

1) Meeting called to order by Committee Chair Matt Kauten at 7:03 PM

2) Attending:  Matt Kauten; Mason Moore; Lester Venz; Brock Weliver; Jeff Mastin; Tim Fautcher

3a) Review previous meeting minutes – no concerns

3b) Approve/revise this meeting’s agenda – approved

4) Reports:

· Cubmaster - Techworks MakerSpace has been booked for the entire month of March.

· Charter Org Representative

· The Pinewood Derby Track that belonged to the former Pack 3029 at Blessed Sacrament Church has been located and I spoke to Maggie England and she is perfectly fine with Pack 3025 taking it for free. The only condition would be that it's a non-returnable item.

· Spoke to Maggie England about having an alternate site can collection point at Blessed Sacrament for the Troop to collect cans to fill our big can trailer and then bring them to can sorts at St Eds the following month for the Can Sorts.  She was onboard with allowing us to do that.

· Contacted the Scout Office at the first of the month and requested new insurance certificates for the Pack and Troop so we can still use the facilities with the facilities usage agreements they require.  The Scout Office has not received any certificates as of today, Feb 17th, and for the last 2 years they were sent directly to St Edwards.  I called Toni Pint-Burke this afternoon at 3:15pm and she has not received any certificates yet ether.

· Review Calendar

· Spring campout scheduled for May 16 - May 18th, the weekend between Mother's Day & Memorial Day

· Moved next parents meeting out one week to account for most leaders being out of town the week of spring break, moved to March 24

· Outdoor/activities

· Scout Sunday Update, Scout Sunday services went well, we had good attendance from both the Pack and Troop

· Planning Pinewood Derby Cutout Dates - Planned for meeting at Techworks MakerSpace

· Spring Camping Event - Date for May 16 - May 18th, at Volga, additional details TBD

· Service Projects - Assisted at Scout Sunday

· Training - Many at the meeting expressed interest in completing Baloo training. Next training is November 2025. Jeff will ask the Council to see if a training event can be arranged prior to this date and if it can be done as a one day event vs two days.

· Equipment - As mentioned above, Jeff was able to locate the Aluminum Pinewood Derby Track at Blessed Sacrament. Mason agreed to pick up and has since picked up and assembled the track and is now testing out the electronics.

There was a motion to purchase 2 foldable single step stools for younger scouts to assist in sorting. There was also discussion on the need for additional sorting tables due to the higher volumn expected for the joint Pack and Troop fundraising and sorting events.

· Treasurer / Account Balances

· Recent deposits of $933.90 from fundraiser in two checks, $803.50 and $130.40

· Pack financial report: As of February 17, the pack’s accounts totaled $28,707.05, with sub accounts as follows:

Cash accounts:		Pack Accounts:
$5,867.65	checking	TBD	general fund
$22,391.65	savings	TBD	scout accounts
$0	cash	$1,000	campership / hardship fund
$447.75	council account	$447.75	unit account at scout office

· Reviewing Reimbursement Policy - Approved Reimbursment Policy, will be added to the website. There was additional discussion on adjustments for new scouts and the pack covering registration fees for new scouts who agree to attend future fundraisers. Additional discussion planned for future meeting prior to this year's august recruitment.

· Secretary / Fundraising – Pop cans, update

Date	#shares	$ total	$ shared	$ share avg	$ gen’l fund	Status
1/4/25	13	$782 est	$521.33	$40.10	$260.67	provisional
2/1/25	14	$760 est	$493.33	$35.24	$266.67	provisional
Next can drive April 5, 2024

· Membership

· Roster: 23 youth/22 active (no change), 11 adults/11 active (-1)

· Round Table Update - Roundtable topics were about training, need for change, and pack succession planning. Upcoming council events include Polar Bear and Mar 9 - RV District Awards Celebration. The pack group discussed future succession planning and training events.

5) Old Business

· Combined Troop & Pack will begin with our April 5th Fundraiser at the St. Eds parking lot

· 2024 Journey To Excellence Badges Silver Badges - Silver JTE status was approved for the pack and the badges are available to pick up at the scout office. The next leader to visit the scout office will pick them up.

· BSA Insurance Certificate Renewal - As mentioned above waiting on certificate renewal, canceled March 1st fundraiser due to concerns on if the certificate will be available before the March 1st fundraiser, see above for additional details

· Class B Tshirts – update - Need to finalize adult/parent tshirt sizes, Mason will contact parents to get sizes

6) New Business

· Finalizing Pinewood Derby Trophies - Listed Below

· 1st - 7th Pack Race Place Trophies

· Best of Show & Runner Up

· 1st Place Sibling Trophy - For Scout siblings not in the pack that are taking place in the race

· All scouts who successfully complete a pinewood derby car and compete in the race will receive a Pinewood Derby 2025 patch

· Website Updates - Mason will create a new Pack 3025 Facebook group that will require permission to be added to so that only the pack and parents can access it. Any pack event photos taken and sent to the leadership team will be added to a new facebook group vs on the website.

7) Announcements

· Next parents meeting Monday, March 24 2024 at 1850 Patio & Grill, meeting starts at 7:00 PM.

8) Adjournment - Upon having completed the evening’s business, the meeting was adjourned at approximately 8:33 PM.

Tabled/planned items for future consideration:

· Discussion on new scout recruit registration cost & pack contributions